Human Resources Assistant

Scope/Impact

This position provides administrative and clerical support to the Human Resources Director and is responsible for the accurate and timely processing of bi-weekly payroll. Additional responsibilities include preparing and submitting quarterly payroll reports, year-end payroll reporting, and maintaining payroll records in compliance with applicable regulations and organizational policies.

Job Functions

1. Assists staff and applicants with a courteous, professional, and friendly manner.
2. Schedule and processes new employee pre-employment paperwork in a timely manner and ensures all required forms are completed.  
3. Enter licenses and certifications in Paycom.
4. Process all new employee benefits and payroll documents in a timely manner.
5. Process payroll bi-weekly.  Ensure all information is correct and processed correctly and timely.
6. Process quarterly and end-of year payroll reporting.
7. Answer routine benefit questions regarding insurance coverage from employees.
8. Set up and maintain all employee files. Assure all required information is recorded in files.
9. Request and collect any missing file information.  Keep filing current.
10. Adhere to all policies and procedures.
11. Attend all required orientation programs as required.
12. Communicate appropriately, respectfully, and clearly to all managers, co-workers, physicians, and patients.
13. Manage Orientation
    1. Print handouts for each month – with reminder of Benefits enrollment
    2. Email reminders to presenters
    3. Send list and reminder to managers and new hires
    4. Send reminder to Dietary
    5. Send reminder to Plant Operations for size of Orientation for appropriate size room
    6. Have customer service movie cued and ready to play at beginning 
14. Update labor law posters and other required postings.
15. Manage health.edu (TTHUSC online training system for all employees).
16. Keep Job Opening Lists updated
17. Perform any other duties as required or assigned by supervisor. 

License(s) / Certification(s) / Registration(s)

Required:

Preferred: Professional in Human Resources (PHR) or SHRM-CP certification preferred

Education Required                                                        

Required: Minimum two (2) years college or relevant experience; High school diploma or equivalent

Preferred: Bachelor’s degree with emphasis in Human Resources or Business preferred

Amount and Type of Experience                                                

Required: Minimum of two (2) years’ experience in an administrative office environment, or equivalent combination of education and experience.

Preferred: Experience in Human Resources and/or Payroll preferred.

IN LIEU OF EDUCATION

Amount and Type of Experience

Minimum 2 years college or relevant experience; Minimum of two years’ experience in an administrative office environment, or equivalent combination of education and experience.