Administrative Assistant

Job Summary

Administrative Assistant performs a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office/store needs and managing our company's general administrative activities.

Responsibilities

·         Accountable for balancing cashier’s drawer against balancing the operator balance sheet

·         Responsible for counting under a camera’s assessment to avoid discourage collusion among employees and loss prevention

·         Liable for reporting any store overages and shortages

·         In charge of preparing accountability report (Daily Report), reconciling receipts, reporting store sales, preparing and reporting cash deposits and balancing cash drawer, creating accountability of the day's transactions.

·         Must maintain electronic and hard copy filing system

·         Perform data entry and scan documents

·         Distribute to corporate office (Ivon Ruiz) incoming correspondence

·         Manage calendar for store manager (Abril Alabaddi)

·         Assist in resolving any administrative and store problems

·         Required to run Company errands

·         Answer calls from customers regarding their inquiries

·         Maintain office supply for departments

·         Required to maintain an inventory for office supplies

·         Responsible for receiving vendor orders, collecting order forms from departments and entering purchase orders

·         Accountable for maintaining store employee profile files

·         Accountable for entering and submitting departments schedules

·         Provide general administrative and clerical support

Requirements Qualifications

·         Proven experience as an administrative assistant or office admin assistant

·         Knowledge of office management systems and procedures

·         Working knowledge of office equipment, like printers and fax machines

·         Proficiency in MS Office Suite, including MS EXCEL and WORD

·         Excellent time management skills and the ability to prioritize work

·         Attention to detail and problem-solving skills

·         Excellent written and verbal communication skills

·         Strong organizational skills with the ability to multi-task

·         Ability and agility to succeed in a fast-paced environment

·         Hands-on, team-oriented work ethic

·         Must be dependable, able to follow instructions

Preferred Qualifications

·         Bilingual Spanish/English

·         High School degree; additional qualification as an Administrative assistant or Secretary will be a plus