What are the responsibilities and job description for the Office Assistant position at Haltom City?
Provides highly skilled secretarial support to the Fire Chief and/or other executive personnel; performs a variety of clerical functions in support of departmental operations for area of assignment; prepares correspondence and reports; maintains the Department's records and documentation; and performs other related duties as assigned. Assists the Administrative Assistant as needed.
Examples of Duties:
- Answers and screens incoming calls; responds to public inquiries and provides information regarding departmental operations and programs.
- Prepares departmental reports and/or other types of departmental documentation.
- Updates and maintains assigned departmental records, filing systems, and/or databases.
- Assists with departmental payroll as needed; May serve as department's personnel liaison.
- Compiles data and prepares a variety of administrative, operational, and statistical reports.
- May serve as secretary to assigned boards as commissions; prepares meeting agendas, packets, and legal notices; attends meetings and records meeting minutes.
- Coordinates the ordering and distribution of office supplies and monitors inventory levels.
- Receives and processes building maintenance requests; coordinates with building maintenance personnel and external service providers as needed.
- May coordinate special events requests and other public service requests fire department divisions.
- Provides backup support to other departmental staff as required.
- Performs other duties as assigned or required.
Typical Qualifications:
High School Diploma or equivalent, and two years office assistant experience; OR an equivalent combination of education and experience. Must possess a valid Texas Driver's License. A Notary Public License may be required.