Receptionist

Duties & Key Responsibilities:

· Answer telephones, direct calls, and take messages.

· Greet and welcome visitors and maintain the organization’s visitor log.

· Open, sort, and route mail; and prepare outgoing mail; stamp and distribute incoming invoices; and distribute incoming faxes and other interoffice paperwork.

· Complete and distribute shipping documents and UPS labels; generate appropriate reports.

· Assist with basic administrative tasks such as data entry, filing, and office supply management.

· Provide information to clients and employees in response to inquiries.

· Operate and maintain office machines, multi-line phone bank and paging system, postage meter, UPS label maker, and others.

· Order office supplies, and make service order calls for office equipment, weekly or as needed.

· Make travel arrangements for personnel, as needed.

· Utilize UPS shipping software and MS Office software; maintain and update MS Outlook database, MS CRM, and MS NAV.

· Create and distribute the office memos and announcements as requested by Management.

· Maintain the organization’s calendars.

· Attend and contribute to all required meetings.

· Support the team with other clerical duties as needed.

Requirements:

· High school diploma or equivalent.

· Previous experience as a receptionist or in a similar administrative role is a plus.

· Excellent verbal and written communication skills.

· Strong organizational skills and attention to detail.

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

· Ability to multi-task and prioritize in a fast-paced environment.

· Friendly, positive attitude with strong customer service skills.

· Bilingual – Spanish a plus

· Pre-employment background check & drug screening required

Pay:

· $18 - $21 per hour based on experience