Deputy Clerk I - Magistrate Court

JOB SUMMARY

Performs a variety of tasks which support the operations of the Court including scheduling cases, receiving, recording and filing documents; assisting the public; receiving and accounting for money; acting in the Clerk’s stead; and assisting the Judge and the Court.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES 

Assumes duties of the Clerk of the relevant Court as required.

Interviews and collects information from citizens. 

Receives, records, and files documents.

Assures scheduling of cases and hearings.

Prepares and types a variety of documents and records.

Prepares and distributes court calendars.

Collects, receipts, and accounts for money.

Responds to inquiries and complaints from the public.

Operates various office machines with emphasis on personal computers.

Assesses information obtained from citizens to determine if case can proceed to the judge for a warrant.

Prepares bench warrants, subpoenas, notices, writs of possession, judgments, and various other documents.

Serves as case clerk during certain arraignments, trials, or other hearings; records dispositions, fines, court costs, jail time, payment schedules, and final orders.

Schedules court dates and notifies all affected parties.

Performs other relevant work as assigned.

Helps as backup clerk for other clerks as needed.

Regular and predictable attendance is required.

MINIMUM QUALIFICATIONS REQUIRED

Education and Experience:

High School Diploma or G.E.D.

Three  years clerical support experience.

Any equivalent combination of education and experience which provides the minimum level of qualifications stated above.

Licenses and Certifications:

May be required to obtain Deputy Clerk Certification within six months of employment.

May be required to obtain GCIC certification within six months of employment.

Knowledge, Skills and Abilities:

Knowledge of business and legal English, spelling, arithmetic, and modern office practices and principles.

Knowledge of court recording and filing regulations and procedures.

Knowledge of legal terminology, documents, and the laws, rules, and regulations governing the filing and recording of legal instruments.

Ability to type 35 wpm.

Ability to deal courteously and diplomatically with the public, County officials, attorneys and other employees and be tactful with angry or hostile individuals.

Ability to follow oral and written instructions.

Ability to communicate clearly and effectively, both orally and in writing. 

Skills in general computer operations and Microsoft Word, Excel, and other computer programs.

Bilingual skills a plus.

ADA MINIMUM REQUIREMENTS

Physical Ability: 

Essential functions of this position continuously require the ability to remain in a stationary position (sitting or standing); operate a computer and other office machinery, such as a calculator, copier, and printer. 

Incumbents must continuously be able to think analytically; handle stress and emotion, concentrate on tasks, remember names and other details; examine and observe details; make decisions, and adjust to change. 

Incumbents must also continuously direct others; meet deadlines; stay organized; use math/calculations and use a keyboard/type.

Essential Functions frequently require the ability to move about inside the office; and move/transport items up to 10lbs.

Essential functions occasionally require the ability to bend body downward and forward by bending spine and legs, and twisting at the waist, hips or knees; reach overhead; push or pull; and repetitively use hands/arms/legs. 

Incumbents in this position are occasionally required to be on-call and work irregular hours. 

Sensory Requirements:  

Essential functions regularly require the ability to use effective verbal and written communication; and use of hand/eye coordination and fine manipulation to use equipment.

Environmental Factors: 

Essential functions of this position continuously require the ability to either work with others or work alone. 

This class specification should not be interpreted as all-inclusive, as it is intended to identify the major respon­sibilities and requirements of this job.  

The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specifica­tion.