What are the responsibilities and job description for the Part Time Office Assistant/Client Care Coordinator position at Hale Counseling LLC?
Part-Time Evening Office Manager / Client Care Coordinator
Flexible Part-Time Position Available
We are seeking a dependable, organized, and compassionate individual to help manage a small counseling office during evening hours.
Schedule
Regular Hours:
- Monday–Thursday, 5:30 PM – 8:30 PM
Additional Hours May Include:
- Possible Friday morning shifts
- Occasional daytime shifts as needed
Flexibility is important, as hours may vary based on office needs.
Responsibilities
- Manage and support a small counseling office during evening hours
- Provide excellent client care and customer service
- Manage clinical paperwork and office documentation
- Scheduling and appointment coordination
- Answer phones and respond professionally to client inquiries
- Billing and insurance processing
- Maintain strict adherence to HIPAA guidelines and confidentiality standards
- Light housekeeping and maintaining an organized office environment
Desired Skills & Qualifications
We are looking for someone who is:
- Friendly, kind, and good with people
- Organized and detail-oriented
- Calm under pressure
- Dependable and professional
- Comfortable learning new systems and programs
- Committed to privacy and confidentiality with strict adherence to HIPAA guidelines
- Skilled in spreadsheets and general computer use
- Experienced or comfortable with office management and administrative tasks
Education
- Some college education preferred, but not required
What We Offer
- Flexible scheduling
- Supportive and meaningful work environment
- Opportunity for additional hours based on office needs
Salary : $15 - $18