What are the responsibilities and job description for the Rent Collections Specialist position at Hakimi Capital Group LLC?
Company Description
Hakimi Capital Group is a privately held commercial real estate investment and management firm based in Great Neck, New York. The company specializes in acquiring income-producing commercial properties with value-add opportunities across the United States. Its diverse portfolio includes retail strip centers, single-tenant properties, mixed-use buildings, and office buildings. Hakimi Capital Group is committed to driving strong investment performance and creating long-term value.
Role Description
This is a full-time on-site role for a a detail-oriented Rent Collections Specialist to manage rent collections for a portfolio of retail and office properties. This role plays a critical part in maintaining strong cash flow, ensuring accurate tenant billing, and supporting positive tenant relationships.
The ideal candidate has experience working with commercial tenants, understands lease billing structures, and is comfortable handling follow-ups on past-due accounts in a professional and consistent manner.
Key Responsibilities
- Manage rent collections for a portfolio of retail and office tenants
- Generate and distribute monthly rent invoices, statements, and notices
- Post and reconcile rent payments, late fees, and additional tenant charges
- Monitor tenant accounts and proactively follow up on past-due balances
- Communicate with tenants via phone and email regarding billing questions and delinquencies
- Enforce lease terms related to rent, late fees, and default provisions
- Coordinate with Property Managers on tenant issues, disputes, and payment plans
- Maintain accurate tenant ledgers and documentation in property management software
- Prepare aging reports, delinquency reports, and cash collection summaries
- Assist with month-end close and accounts receivable reporting
- Support CAM billings and escalations as needed
- Maintain professionalism, accuracy, and confidentiality at all times
Qualifications
- 2 years of experience in rent collections, accounts receivable, or commercial property accounting
- Experience with retail and/or office commercial properties strongly preferred
- Understanding of commercial lease billing (base rent, CAM, taxes, insurance, percentage rent, etc.)
- Proficiency with property management software Yardi
- Strong attention to detail and organizational skills
- Excellent written and verbal communication skills
- Ability to handle sensitive collection matters professionally
- Proficiency in Microsoft Excel
Preferred Additional Experience
- Experience working with shopping centers, mixed-use, and/or office portfolios
- Familiarity with CAM reconciliations and tenant escalations
- Knowledge of commercial collections best practices