Receptionist/Legal Assistant

Hagens Berman Sobol Shapiro LLP is a national class-action and complex litigation law firm that takes on the world's largest corporations and entities, fighting for the rights of consumers, employees, college athletes, investors, whistleblowers and others. The firm has earned a reputation as one of the most feared plaintiffs’ firms in the nation, willing to go above and beyond in the fight for our clients’ rights. Our determination and expert skill are second to none in the plaintiffs' bar, and our opponents know our name well.

Founded in 1993, Hagens Berman has recovered settlements valued at more than $345 billion for our clients across our various practice areas . Our legal team has achieved record-breaking settlements and believes in helping those most in need. The firm's tenacious spirit has earned it prestigious awards, including repeatedly being named one of the top 10 plaintiffs’ firms in the US. Read more about our cases , history , successes , and awards . Follow the firm’s progress on Facebook , X/Twitter and LinkedIn .

Hagens Berman Sobol and Shapiro is seeking a Reception/Legal Assistant for our practice in our Phoenix office. Primarily, this individual will support all members of the Phoenix office, both administratively and substantively.

Receptionist

• Answer incoming calls promptly, determine the purpose of the call and forward calls to the appropriate person or department
• Ensure any messages are accurately taken and delivered in a timely manner
• Screen Managing Partner's and other attorneys' incoming calls, and screen for sales calls
• Check voicemail on the general voice mailbox
• Greet visitors in person or on the telephone in a professional, friendly, hospitable manner
• Keep the conference rooms clean and orderly, set up/take down for depositions and meetings
• Keep inventory, order, and store all kitchen and general office supplies
• Keep the kitchen and refrigerators clean, orderly and stocked, load/unload dishwasher
• Arrange for delivery of food for meetings, depositions, and events, set up/take down
• Maintain printers and copiers with supplies and coordinate service
• Maintain internal phone directory
• Assist with library maintenance
• Case file management including opening and closing files and maintaining databases, and preparing for and coordinating off-site storage, and shredding
• Support the office with calendar management, travel arrangements and expense reporting, credit card reporting, time entry, photocopying, scanning, faxing, filing, shipping, deliveries, mailing and mail logs, faxes, and equipment
  
  

Legal Assistant Responsibilities May Include

• Work with clients and class members to gather and convey information
• Assist with class action and mass tort cases which includes initial intake screening on cases, post-sign up and vetting, and obtaining required evidence and records
• Assist with handling class member calls and emails regarding settlements and other class member inquiries

• Work with medical providers and other entities to request, organize, and analyze medical records, accident reports, and other records
• Assist with managing and tracking litigation matters, including maintaining internal files
• Assist with maintaining and searching Excel, Microsoft Access, and Everlaw databases
• Prepare materials for oral arguments
• Court filings, e-filings, and court courtesy copies
• File and scan documents in document management system
• Collaborate and assist attorneys and paralegals with case work and support as needed, including proofreading and formatting pleadings, briefs, motions and correspondence; trial preparation, exhibits, witness materials, and trial logistics; discovery requests and responses including organizing documents and assisting with document productions, bates-stamping, redaction, and production logs; work with clients and class members
• Miscellaneous duties and special projects as assigned.
  

Requirements And Qualifications

• Ability to work independently, be resourceful, organize and prioritize workload, and adapt to changing priorities.
• Ability to follow written and verbal instructions
• Ability to perform under tight deadlines and maintain patience in high pressure situations.
• Excellent attention to detail.
• Expert knowledge of Microsoft Office (Outlook, Word, Excel) and Adobe required.
• Ability to work collaboratively in a team environment.
• Excellent interpersonal, organizational, planning, verbal and written communication skills including spelling, grammar, and proofreading skills.
• Must manage highly confidential information with professionalism and unquestionable integrity.
• Bachelor’s degree preferred.
• Preference for prior experience as a Receptionist, Legal Assistant, Legal Secretary, or Executive Assistant.
  
  

Understanding of advanced legal concepts and terminology, formats and Blue Book citations, knowledge of federal court rules and procedures, ECF and other e-filing systems a bonus.

Full time employees become eligible for several benefits on the first of the month following hire, including medical, dental, vision, HSA, life insurance, AD&D, EAP, 401K, LTD and STD. Also available is a voluntary FSA, and transit and parking benefits