What are the responsibilities and job description for the Children's and EVP Sales Assistant position at Hachette Book Group?
SUMMARY:
The Sales Assistant will support the Children’s Sales team and will serve as assistant to the EVP, Group Sales Director. This person will coordinate sales activities and materials; arrange travel; coordinate and prepare materials for onsite, domestic and international meetings; compile and analyze sales reports, and assist in ensuring the smooth day-to-day operations of the Sales Department. This is a NYC-based opportunity, with a hybrid office working schedule (three in-office days a week.)
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Manage calendars, domestic and international travel arrangements and expense reports for the EVP, Group Sales Director.
• Manage meetings including reserving conference rooms, setting up teleconferencing and conference calls
• Create and run daily and weekly sales reports; analyze data and highlight trends, etc; track sales orders
The Sales Assistant will support the Children’s Sales team and will serve as assistant to the EVP, Group Sales Director. This person will coordinate sales activities and materials; arrange travel; coordinate and prepare materials for onsite, domestic and international meetings; compile and analyze sales reports, and assist in ensuring the smooth day-to-day operations of the Sales Department. This is a NYC-based opportunity, with a hybrid office working schedule (three in-office days a week.)
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Manage calendars, domestic and international travel arrangements and expense reports for the EVP, Group Sales Director.
• Manage meetings including reserving conference rooms, setting up teleconferencing and conference calls
• Create and run daily and weekly sales reports; analyze data and highlight trends, etc; track sales orders
• Support National Account Managers in preparing for sales calls and previews, including creating and maintaining item set-up grids, preparing PowerPoint presentations, updating account portals, and creating samples
• Prepare National Account Managers for weekly/monthly meetings by running reports and conducting analysis using Excel
• Assist with sales related projects and initiatives as assigned
• Facilitate efficient operations of the Sales Department; liaise with in-house departments as necessary
KNOWLEDGE, SKILLS & ABILITIES REQUIRED:
• Must possess a strong working knowledge of Microsoft Office, especially Excel (V Look up), PowerPoint, and Outlook
• Attention to detail and organizational skills
• Strong written and verbal communication skills and customer service skills
• Proven ability to work independently and take initiative in a busy environment with changing priorities
• Must be highly organized, able to prioritize and maintain confidential information, detail-oriented and able to juggle multiple tasks in a deadline-oriented environment.
• Interest in sales and the publishing field
• Prepare National Account Managers for weekly/monthly meetings by running reports and conducting analysis using Excel
• Assist with sales related projects and initiatives as assigned
• Facilitate efficient operations of the Sales Department; liaise with in-house departments as necessary
KNOWLEDGE, SKILLS & ABILITIES REQUIRED:
• Must possess a strong working knowledge of Microsoft Office, especially Excel (V Look up), PowerPoint, and Outlook
• Attention to detail and organizational skills
• Strong written and verbal communication skills and customer service skills
• Proven ability to work independently and take initiative in a busy environment with changing priorities
• Must be highly organized, able to prioritize and maintain confidential information, detail-oriented and able to juggle multiple tasks in a deadline-oriented environment.
• Interest in sales and the publishing field
• Prior office experience a plus
As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers.
Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
The compensation for this position is $50,000. Salary can vary based on a number of factors including skills, experience, and location — talk with your recruiter to learn more. There may be times that you will be required (or requested) to work overtime due to the nature of your role or exceptional workload issues or special projects.
The following benefits are offered by the company: medical, dental, vision, basic and supplemental life, short-term and long-term disability, accidental death and dismemberment, critical illness, hospital indemnity, long-term care, health and dependent care FSA, commuter benefit plan, employee assistance program, tuition reimbursement, travel assistance, 401(k), discretionary bonus program, PTO (15 vacation days, 2 personal days, 10 holidays and generous sick leave) and group discounts on auto and home insurance and legal services. Eligibility requirements apply to some benefits and may depend on your job classification, hours worked and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.
Salary : $50,000