What are the responsibilities and job description for the Office Manager/Administrative Assistant position at Habitat for Humanity Mississippi Capital Area?
Job Summary
The Office Manager / Administrative Assistant is responsible for ensuring the smooth day-to-day operation of the office. This role provides administrative support to staff and management, manages office resources, and helps maintain an organized and efficient work environment.
Key Responsibilities
- Oversee daily office operations and ensure everything runs efficiently
- Manage office supplies inventory and place orders when needed
- Answer, screen, and direct phone calls and emails
- Schedule meetings, appointments, and maintain calendars
- Prepare reports, presentations, and correspondence
- Maintain organized filing systems (digital and physical)
- Assist with onboarding new employees and maintaining personnel records
- Coordinate office maintenance, vendors, and service providers
- Handle basic bookkeeping tasks such as invoices, expense reports, and budgeting support
- Support management with special projects and administrative tasks
Qualifications
- High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
- Proven experience as an administrative assistant, office manager, or similar role
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Ability to multitask and prioritize tasks effectively
- Attention to detail and problem-solving skills
Preferred Skills
- Experience with office management software or CRM systems
- Basic accounting or bookkeeping knowledge
- Ability to work independently and as part of a team
- Professional demeanor and customer service skills
Work Environment
- Typically office-based with standard business hours
- May require occasional overtime depending on workload
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $50,000 - $60,000