Bookkeeper

Title: Bookkeeper / Elementary School

Reports to: Principal

Location: School

Position: Classified

Contract Days: 200

Retirement: TRS

FLSA Status: Non-Exempt

Pay Scale: Support Staff A (A6)

Minimum Requirements

Education: High School Diploma or GED. Associates or higher preferred.

Experience: Accounting, business or technical training and work in school or large office environment preferred. Prior experience in bookkeeping is required.

Skills, Knowledge, and Abilities: Knowledge of office management and related functions; excellent written and oral communication skills; ability to create and maintain organized work space and record keeping; ability to multi-task; proven computer skills using Microsoft Office Suite; competent use of technology hardware and software, data management and system security; ability to review, understand and apply concepts presented in training programs; attention to detail; ability to keep student and personnel information and records confidential; helpful, pleasant personality; cooperative attitude.

Primary Function: To maintain accurate financial records of the public school and ensure school principal is advised of all school accounting activity; establish and maintain positive, effective working relationships with school staff, students, and the community.

Performance Responsibilities

• Adhere to assigned work schedule and attendance requirements.
• Keep the School Principal informed of potential problems or unusual events.
• Provide daily administrative support by performing school bookkeeping functions and a variety of secretarial/clerical duties.
• Advise School Principal of the ongoing financial activity of all school accounts.
• Effectively communicate with school administration, teachers and staff to ensure that attention is given to pertinent financial, payroll and benefit matters.
• Receive, collect, disburse and manage all school level funds and county level funds in accordance with established policies, regulations and guidelines.
• Review school budget county level funds, code fiscal documents appropriately and process transactions in School Funds Online school based accounting software and SSUI county level financial software program.
• Enter school level requisitions and process subsequent purchase orders; receive and check-in delivery shipments before distributing materials/products.
• Review check requests for proper documentation; compile accounts payable packets; write and disburse checks; post ledgers, and maintain documentation for internal review and audit purposes.
• Review, check and initial employee travel forms for completeness and accuracy per SOA travel regulations before submission to Financial Services for processing.
• Provide assistance and guidance to students and sponsors regarding the finance-related procedures and regulations covering school projects, field trips, fund raisers, procurement issues and other financial and payroll matters.
• Coordinate, account for, collect and report monies for extracurricular activities and school events and fees and ensure funds are deposited timely.
• Reconcile monthly bank statements and subsidiary accounts for principals.
• Compile, type, file and maintain forms, summaries, reports and records necessary to ensure accurate, up-to-date accountability for all school and county funds. Ensure timely reporting and submission to Financial Services Office.
• Follow federal and state laws, as well as State and local Board policies including those related to the confidentiality of student and personnel records, standardized test material and other information.
• Compose correspondence, memos, reports, budgets, handbooks and other materials and administrative duties as directed by administration.
• Assist in the operation and maintenance of all office machines, copy machines and equipment to promote efficiency.
• Inventory and order office supplies and materials as needed for daily operations.
• Work collaboratively and communicate frequently with Financial Services Office to ensure compliance with school bookkeeping best practices and standards Perform other duties as assigned by principal or designee.
• Attend school bookkeeping, budget, and Job-Alike meetings and other job training opportunities and professional learning to increase skills and proficiency.
• Perform other duties as assigned by principal or designee.
  
  

Evaluation Instrument

• Performance of this job will be evaluated annually in accordance with provisions of the HCSS Board of Control's policy on Personnel Evaluation