Office Administrative Assistant

Overview
We are seeking a detail-oriented and organized Office Administrative Assistant to support our daily operations. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency with various computer applications. This role offers an opportunity to work in a dynamic environment where attention to detail and customer service are paramount. The position involves handling administrative tasks, managing front desk operations, and providing exceptional support to team members and clients alike.

Responsibilities

• Greet visitors and manage front desk duties with professionalism and courtesy
• Answer multi-line phone systems promptly and effectively, demonstrating excellent phone etiquette
• Manage calendar appointments, schedule meetings, and coordinate events using Google Workspace and Microsoft Office tools
• Perform data entry, maintain filing systems, and ensure accurate record keeping
• Assist with bookkeeping tasks using QuickBooks and handle basic office management responsibilities
• Provide customer support via phone, email, or in person, ensuring high levels of customer satisfaction
• Proofread documents for accuracy and clarity before distribution
• Support administrative tasks such as photocopying, scanning, and organizing documents
• Maintain an organized workspace and ensure office supplies are stocked as needed
• Assist with special projects or personal assistant duties as assigned

Requirements

• Proven office experience with strong clerical skills and familiarity with office management procedures
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Experience with QuickBooks or bookkeeping is preferred
• Excellent organizational skills with the ability to manage multiple priorities effectively
• Strong typing skills and computer literacy are essential
• Bilingual abilities are a plus to assist diverse client needs
• Previous experience in customer service or as a receptionist (medical or dental receptionist experience is advantageous)
• Exceptional phone etiquette and communication skills
• Ability to work independently with minimal supervision while maintaining attention to detail
• Demonstrated time management skills to meet deadlines efficiently

This position is integral to maintaining smooth office operations and delivering outstanding support within our team. We value proactive individuals who thrive in fast-paced environments and are committed to excellence in administrative functions.

Pay: $18.00 - $25.00 per hour

Benefits:

• 401(k) matching
• Flexible schedule
• Paid time off

Work Location: In person

Salary : $18 - $25