What are the responsibilities and job description for the Office Administrator position at H.W. Kaufman Group?
Responsibilities
The Office Administrator plays a key role in ensuring the smooth and efficient day-to-day operations of our corporate office. This position provides administrative support to leadership and staff, manages office logistics, and serves as a central point of contact for internal and external stakeholders.
- Manage daily office operations, including supplies, equipment, and facility needs
- Coordinate calendars, arrange meetings rooms, support event logistics, and catering as needed
- Maintain office inventory, supplies, and equipment; coordinate with vendors as needed
- Ordering, receiving, and organizing of office supplies
- Liaise with vendors, building management, and service providers
- Provide general administrative support such as copying, scanning, data entry, and mail distribution
- Ensure common areas are tidy and organized
Qualifications
- 2–4 years of administrative or office management experience preferred
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
- Excellent written and verbal communication skills
- High level of professionalism and discretion
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with office equipment
- Ability to work both independently and collaboratively
Compensation:
- Health benefits & 401K with employer match
- Paid vacation, sick time, and holidays
- Access to Kaufman Institute and Kaufman Wellness Program
About Our Company
H.W. Kaufman Group is a powerful global network of companies dedicated to shaping the future of insurance. With thousands of dedicated professionals across an extensive network of over 60 offices around the world, we lead by offering innovative solutions that are at the forefront of the industry. We are privately owned and thus free from the influence of Wall Street. This allows us the ability to adapt to constantly fluctuating market conditions. From brokerage, underwriting and real estate to claims, loss control and risk management services, our depth of services is unrivaled.
Equal Opportunity Employer
The H.W. Kaufman Group of companies is an equal opportunity employer. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, gender, gender identity, age, national origin, disability, veteran status, marital status, pregnancy, sexual orientation, genetic information or any other status or condition protected by the laws or regulations in the locations where we operate.