What are the responsibilities and job description for the Accounts Payable Analyst position at H O PENN MACHINERY?
H.O. Penn Machinery
HIRING IMMEDIATELY
Accounts Payable Analyst
Poughkeepsie, NY
Pay: $18-$23/hour (dependent on relevant experience)
Bonus: 5% bonus potential
Benefits:
- Medical/dental/vision insurance
- 401(k) with company match
- Holidays & competitive PTO
Key Qualifications:
- 2 years of experience in Accounts Payable or general accounting functions required
- Experience working with ERP or other accounting systems (such as CODA, Sage, or similar platforms)
- Prior experience in an audit or compliance-driven environment preferred
- High level of accuracy and attention to detail in data entry and recordkeeping
- Excellent written and verbal communication skills for interacting with vendors and internal departments
Responsibilities
Audit A/P processed checks and prepare for disbursement to fulfill stakeholder obligations and minimize risk
- Match checks to invoices
- Mail checks to vendors and distribute internals
- File all expense reports
Process all expense reports, both manual and electronic, to fulfill corporate obligations and minimize risk
- Audit expense reports for advances, receipts, approvals, and total
- Review and correct electronic reports for proper GL distribution
- Process all expense reports into CODA
- Process direct deposit check run
Prepare A/P vendor invoices for payment process to fulfill stakeholder obligations
- Open outside mail and assign vendor numbers
- Distribute invoices to departments for approval
- Assist with voucher input & tax accruals
- Input equipment vouchers
- Assist with processing subsidiary company vendor invoices in Sage
Prepare all unscheduled disbursements to fulfill stakeholders’ obligations
- Review disbursement requests for codes and approvals
- Set up one-time vendors as needed and input all manual transactions into system
- Process refund checks
- Process special check runs as needed
- Update excel spreadsheet with bank disbursement and void information
- File all related documents
Maintain unscheduled disbursements and H.O. Penn payables to ensure retrieval availability
- Prepare and label batches for cold storage
- Scan documents into system
- Index scanned documents
- File documents
Qualifications
- 2 years of experience in Accounts Payable or general accounting functions required
- Experience working with ERP or other accounting systems (such as CODA, Sage, or similar platforms)
- Prior experience in an audit or compliance-driven environment preferred
- High level of accuracy and attention to detail in data entry and recordkeeping
- Excellent written and verbal communication skills for interacting with vendors and internal departments
Physical Requirements:
- Standing and/or sitting for prolonged periods of time
- Hand coordination for typing, writing, and computer use
- Occasional forward bending and reaching
- Occasional walking and climbing stairs
- Carrying (up to 20lbs.)
Reasonable accommodations made as needed.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, national origin, ancestry, age, marital status, citizenship, sexual orientation, gender or gender status, disability, genetic information, otherwise qualified disabled or veteran status, or any other protected class as designated by Federal, State and/or local law.
Salary : $18 - $23
