Administrative Assistant/Bookkeeper

Job Overview

We are seeking a detail-oriented and organized Administrative Assistant/Bookkeeper to support our office operations. This role involves managing administrative tasks, maintaining accurate financial records, and providing exceptional support to ensure the smooth functioning of our small consulting engineering firm. The ideal candidate will possess strong word processing skills, excellent telephone etiquette, efficient filing abilities, and accounting skills to maintain accurate financial records. This paid position offers an opportunity to contribute to a dynamic team where you'll play a vital role in ensuring the smooth operation of our administrative and financial functions.

Responsibilities

• Perform word processing tasks, including creating, editing, and formatting documents, reports, and correspondence.
• Manage incoming and outgoing telephone calls with professionalism and courtesy.
• Maintain organized filing systems for both electronic and paper records to ensure easy retrieval of information.
• Perform bookkeeping duties such as data entry, invoicing, and expense tracking to maintain accurate financial records.
• Manage day-to-day bookkeeping activities, including accounts payable, accounts receivable, and bank reconciliations using accounting software such as QuickBooks
• Prepare and record journal entries, double-entry bookkeeping transactions, and general ledger adjustments in accordance with Generally Accepted Accounting Principles
• Conduct balance sheet reconciliation and account analysis to ensure accuracy and completeness of financial data
• Process payroll accurately and timely, ensuring compliance with relevant regulations and organizational policies
• Process payroll tax liabilities accurately and timely, ensuring compliance with relevant regulations and organizational policies
• Prepare and submit quarterly and annual Federal and State tax returns
• Support administrative functions including managing suspense lists and handling correspondence.
• Collaborate with team members to ensure office operations run efficiently and effectively.
• Handle other clerical duties as assigned to support daily office needs.

Experience

• Prior experience in an administrative or clerical role is preferred but not required; strong willingness to learn is valued.
• Proficiency in word processing software (e.g., WordPerfect, Microsoft Word).
• Excellent telephone skills with the ability to communicate clearly and professionally.
• Strong organizational skills with attention to detail for filing and record keeping.
• Proven experience with accounting software such as QuickBooks
• Strong understanding of corporate accounting practices and standards (GAAP)
• Proficiency in spreadsheets (Excel) for data analysis, reporting, and account reconciliation
• Knowledge of payroll processing procedures and related tax regulations
• Familiarity with technical accounting concepts such as journal entries, account analysis, balance sheet reconciliation, and account reconciliation
• Ability to perform 10-key typing efficiently for data entry tasks
• Excellent organizational skills with a keen eye for detail to ensure accuracy in all financial activities
• Ability to multitask effectively in a fast-paced environment and maintain confidentiality when handling sensitive information.

Pay: $20.00 - $25.00 per hour

Expected hours: 40.0 per week

Benefits:

• Health insurance
• Paid sick time
• Paid time off
• Retirement plan

Work Location: In person

Salary : $20 - $25