Executive Assistant

Midtown Manhattan 

We are partnering with a fast-growing firm operating at the intersection of private equity and wealth management to identify a high-energy Executive Assistant who thrives in a fast-paced, entrepreneurial environment. This is not a traditional “calendar-only” administrative role. The right person will become a true operational partner to leadership — someone who can anticipate needs, keep executives moving, and bring order, urgency, and professionalism to a rapidly evolving business.

If you love being in the center of the action, enjoy wearing multiple hats, and can shift gears without missing a beat, this could be an exceptional opportunity.

This role blends executive support, operations coordination, event execution, and office management responsibilities. No two days will look the same.

Responsibilities include:

• Manage complex calendars, scheduling, and meeting coordination for senior executives
• Keep leadership organized, on track, and prepared for meetings, deadlines, travel, and client commitments
• Coordinate high-end client and investor events, dinners, meetings, and networking functions
• Handle travel arrangements, itineraries, and last-minute schedule changes with professionalism and urgency
• Serve as a gatekeeper and problem solver for executives in a fast-moving environment
• Prepare presentations, meeting materials, reports, and follow-up items
• Help drive accountability by tracking priorities, action items, and outstanding deliverables
• Support office operations and administrative workflows as the company continues to scale
• Assist with vendor coordination, expenses, logistics, and special projects
• Jump in wherever needed — this is a startup-minded environment where flexibility matters

We are seeking someone who brings energy, polish, adaptability, and strong business instincts.

Ideal candidates will have:

• Experience supporting executives in financial services, private equity, wealth management, investment banking, or another fast-paced professional environment
• Exceptional organizational and multitasking skills
• Strong sense of urgency and follow-through
• High emotional intelligence and professionalism
• Confidence managing strong personalities and keeping executives accountable
• Entrepreneurial mindset with the ability to operate independently
• Flexibility and willingness to adapt as priorities shift
• Strong written and verbal communication skills
• Proficiency with Microsoft Office, Outlook, and business technology tools
• Ability to maintain confidentiality and discretion at all times

This role is ideal for someone who:

• Likes fast-paced environments
• Enjoys solving problems before others notice them
• Can balance professionalism with hustle
• Takes ownership naturally
• Understands that in growing firms, everyone contributes beyond their job description
• Wants to be part of building something, not just maintaining it

• Competitive compensation package based on experience
• Midtown Manhattan office environment
• Opportunity to work closely with leadership and gain exposure to a growing investment business
• High-visibility role with significant impact on the organization’s day-to-day success

If you are proactive, resourceful, and energized by helping ambitious executives stay focused and effective, we would love to hear from you.