Project Administrator

About Atkinson

Building our nation's infrastructure since 1926, Atkinson provides innovative design and construction solutions for heavy civil projects. We are committed to safely delivering complex, quality projects while building long-lasting, collaborative relationships with our clients.

The Role

The Project Administrator/ Business Manager serves as the financial support for construction projects and is a primary liaison between operations, corporate finance, and certain external parties. This highly visible and fast-paced position is involved with financial reporting, compliance, and processing responsibilities over projects ranging in size from $20 million to $1 billion in contract value. This position acts as the primary point of contact for communications and responsibilities related to the craft workforce. Our Project Administrators/ Business Managers will report directly to the Regional Business Manager, with input locally from other construction executives as needed.

Responsibilities

• Assist with trade/craft payroll processing, collection of timecards, and coding
• Work with the payroll Team on adjustment checks, pay increases, terminations, and per diem packages
• Process field new hires at the jobsite (dispatch via appropriate union hall, arrange first day paperwork, drug testing, and safety training)
• Review certified payroll from subcontractors, manage late certified payroll, and resolve delinquent or missing items directly with subcontractors
• Certify and submit Atkinson certified payroll to the owner and DIR
• Submit and track additional paperwork as required (union status letters, tax withholdings, fringe benefit statements, etc.)
• Process purchase orders and pay project invoices within 30 days of receipt - 3-way match, batching, and coding
• Assist with monthly pay application (invoice to owner, subcontractor payments, lien waiver collection, and tracking).
• Create, update, and maintain various reports and tracking spreadsheets
• Document control (scanning/uploading documents promptly)
• Create billing packages with backup for change order work for reimbursement by the owner
• Insurance certificate tracking
• General office management and maintain/ order office supplies
• Job site equipment and inventory control
• Relationship management with suppliers, subcontractors, and clients.
• Other duties as assigned
  
  

Qualifications

• 2-4 years of administration/accounting experience.
• Experience working on large-scale construction projects in a similar role is preferred but not required
• Demonstrated experience in billing, document control, and purchasing
• Commitment to maintaining data accuracy and timeliness in processing and delivery
• Attention to detail is a must
• Ability to manage multiple projects with overlapping deadlines and utilize resources appropriately
• Proficient in Microsoft Office, specifically MS Excel and MS Word.
• Experience in Textura, SAP, LCP Tracker, or Coupa is preferred but not required
• Able to work well with others, take direction, and work independently