What are the responsibilities and job description for the Site Secretary position at Guthrie Public Schools?
Qualifications:
- High School diploma
- Must be at least 21 years of age
- General knowledge of office procedures
- Demonstrate competency using currently adopted software
Reports To: Principal & Assistant Principal
Job Goals: To assure the smooth an efficient operation of the school office so the office's
maximum positive impact on the education of children can be realized.
Pay Grade: Refer to the support salary schedule
Performance Responsibilities:
- Supervise office aides (where applicable)
- Answer all incoming calls to the Main Office
- Maintain Professional Development points on all school personnel.
- Make copies for teachers and administrators.
- Maintain and prepare a Master Activity Calendar for the school. The calendar is to be distributed monthly to staff, Central Office and Board members.
- Prepare and distribute daily announcements.
- Type any correspondence or reports directed by Administration.
- See that the mail is appropriately delivered on a daily basis.
- Assist with the collection of progress reports and homework as parents request.
- Notify appropriate vendors when copy machines are not working properly.
- Issue and post all building use request forms.
- Issue and file all activity requests.
- Prepare bus requests for all activities.
- Laminate materials for school personnel.
- Deliver messages promptly to students and staff.
- Distribute information that is sent from Title programs, Central Office or other school entities through the teachers' mailboxes.
- Prepare and submit all maintenance requests.
- Perform other duties assigned by the Superintendent or Principal.
Terms of Employment: 10 month contract