Executive Operations Assistant

We’re seeking a highly organized, proactive Executive Operations Assistant to provide direct support to our Chief Operating Officer while helping drive efficiency, compliance, and financial coordination across our fast-growing national mitigation and reconstruction business.

With over 100 locations in 30 states, this role blends executive assistance with operational management. The ideal candidate thrives in dynamic environments, has exceptional attention to detail, and is confident managing banking tasks, Excel/Google Sheets data, and cross-departmental communication.

Executive Support

• Act as a trusted right-hand to the COO, helping manage daily priorities, follow-ups, and communications.
  
• Track key operational and financial tasks, ensuring deadlines and deliverables are met.
  
• Prepare and organize reports, spreadsheets, and presentations to support decision-making.
  
• Manage scheduling, travel coordination, and documentation for executive meetings as needed.
  

CRM & Operations Coordination (in collaboration with the Sales team)

• Serve as the primary contact for all JobNimbus interactions and user support.
  
• Maintain platform templates, user accounts, and process configurations to support field teams.
  
• Ensure payment and job management systems remain accurate and functional.
  

Banking & Financial Administration (in collaboration with Finance and Business Owners)

• Coordinate financial transactions, wire transfers, and intercompany payments.
  
• Monitor account balances, charges, and quarterly banking reports.
  
• Manage Bank of America’s CashPro platform, including user setup, permissions, and maintenance.
  
• Oversee vendor payments, credit card programs, and expense tracking with precision and confidentiality.
  

Entity & Vendor Onboarding

• Act as a project manager for new company launches, ensuring seamless setup across platforms.
  
• Coordinate vendor and contractor onboarding, including tax documentation and W-9 verification.
  
• Manage collection and filing of compliance-related documentation.
  

• Be part of a high-growth, mission-driven organization supporting national operations.
  
• Gain hands-on experience with financial, operational, and executive processes.
  
• Work directly with senior leadership and make a visible impact.
  
• Competitive compensation plus Health, Dental, and Vision benefits.
  
• Opportunity for professional growth in operations and executive management.

• Advanced proficiency in Excel/Google Sheets for tracking and analysis
  
• Strong communication and leadership skills
  
• Proven ability to ensure regulatory compliance across operational and financial activities
  
• Exceptional attention to detail and accuracy
  
• Ability to manage shifting priorities in a fast-paced environment
  
• Analytical mindset with a focus on process optimization
  
• Collaborative approach to aligning operations with business goals
  
• Commitment to continuous improvement and operational excellence
  

• 1-2 years in operational leadership or management
  
• Experience in banking and financial operations
  
• High comfort level with SaaS platforms and digital tools
  
• Project management experience
  
• Familiarity with JobNimbus or similar CRM platforms