What are the responsibilities and job description for the Legal Administrative Assistant position at Gunderson Dettmer?
Gunderson Dettmer is seeking a highly organized and resourceful individual to join our team as a Legal Administrative Assistant in our Austin office. The Legal Administrative Assistant will provide a wide range of hands-on and administrative support to attorneys and paralegals who work with some of the most dynamic companies in tech. We are looking for a self-starter who can problem solve and think on their feet.
Job Responsibilities
Job Responsibilities
- Perform a wide range of Administrative, Hospitality/Reception, and Office Services duties, including greeting clients and guests, scheduling conference rooms, coordinating catering, conference room setup, office supply management, answering phones, and mail handling.
- Assist with new client intake, attorney time entry, calendar management, travel arrangements, and expense reimbursements.
- Create, format, revise, and edit legal documents.
- Document handling, including printing, scanning, copying, and filing.
- Organize and maintain filing in accordance with firm procedures and standards.
- Work in conjunction with Office Coordinator and other administrative personnel to ensure the needs of the legal team and office are met.
- Minimum of one year of legal administrative assistant or legal secretary experience.
- Ability to effectively handle shifting priorities and adapt to changing demands in a fast-paced, dynamic environment.
- Exceptional customer service skills.
- Excellent interpersonal, written (grammar, spelling, format) and verbal communication skills.
- Ability to work collaboratively with all levels of the organization and demonstrate a team-oriented work style.
- Excellent organizational skills and attention to detail.
- Proficiency in Microsoft Word, Outlook and document conversion applications, such as Kofax Power PDF or Adobe Acrobat Pro.
- Experience working with HP/Autonomy iManage or other document management system.
- Demonstrated problem solving skills.
- Strong analytical and reasoning abilities.
- Adherence to maintaining confidential and sensitive information and display sound judgment.
- Ability to work overtime.
- This role will require an in office work presence
- BS/BA degree.