Accounting Specialist

Job Summary

The Accounting Specialist is responsible for managing client billing and payment processing, as well as handling accounts payable functions. This role also serves as a backup to the Cash Posting team and supports overall accounting operations to ensure accuracy and efficiency.

Key Responsibilities

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Prepare and distribute weekly and monthly client billings, including processing remittances to clients.
• Monitor accounts receivable, identify past-due invoices, and follow up with appropriate parties to ensure timely payment.
• Process accounts payable, including collecting, reviewing, and entering invoices, and ensuring timely disbursement of payments.
• Cross-train with the Cash Posting team to provide backup support as needed.
• Utilize accounting software to record, store, and analyze financial data.
• Review financial records, postings, and documents for accuracy, completeness, and proper coding.
• Ensure compliance with all federal, state, and company policies, procedures, and regulations.
• Perform general administrative duties such as filing, answering phones, and handling routine correspondence.
• Perform additional duties as assigned.

Qualifications & Skills

• Associate’s degree in Accounting, Finance, or a related field preferred.
• Prior administrative or accounting experience required.
• Proficiency in Microsoft Office and strong computer/typing skills.
• Experience with QuickBooks or similar accounting software preferred.
• Strong attention to detail and organizational skills.
• Spanish language proficiency is a plus.
• Proactive mindset with a commitment to delivering a positive internal and external customer experience.

Working Conditions

• Work is performed in a standard office environment with minimal exposure to adverse conditions.

Physical Requirements

• Sedentary Work: Ability to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently to move objects. Primarily involves sitting, with occasional walking or standing.
• Communication: Ability to effectively communicate verbally and exchange detailed information.
• Hearing: Ability to perceive sounds at normal speaking levels, with or without correction.
• Repetitive Motion: Frequent use of hands and fingers for typing and data entry.

Equal Employment Opportunity Statement

Gulf Coast Collection is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. Employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, religion, color, sex, age, national origin, disability, genetic information, protected veteran status, sexual orientation, gender identity, or any other status protected by applicable laws.

ADA Statement

In accordance with the Americans with Disabilities Act (ADA), Gulf Coast Collection provides reasonable accommodations to qualified individuals with disabilities, unless doing so would result in undue hardship. This policy applies to all aspects of employment, including the application process. If you require accommodation, please contact [HR Department / contact information].

At-Will Employment Statement

Employment with Gulf Coast Collection is at-will. This means that either the employee or the Company may terminate the employment relationship at any time, with or without cause or notice.