What are the responsibilities and job description for the Administrative Assistant position at Gulf Coast Mortgage of Naples Inc?
Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. As an energetic and proactive member of our organization, you will manage a variety of administrative tasks, coordinate schedules, and serve as the first point of contact for visitors and callers. Your enthusiasm and attention to detail will help create a smooth-running office environment that fosters productivity and positive interactions.
Responsibilities
- Manage calendar appointments, schedule meetings, and coordinate events to optimize organizational flow.
- Perform data entry and maintain accurate records using Microsoft Office Suite, Google Workspace, and other office management tools.
- Handle filing systems—both digital and physical—ensuring documents are organized, accessible, and properly archived.
- Provide clerical support including proofreading documents, preparing correspondence, and managing mail distribution.
- Support office management activities by ordering supplies, maintaining equipment, and ensuring the workspace remains efficient and tidy.
- Offer customer support by addressing inquiries via phone or email with professionalism and clarity.
- Manage confidential information discreetly while adhering to organizational policies.
- Contribute to team efforts by assisting with special projects or administrative duties as needed.
Skills
- Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar, Drive), and basic computer literacy.
- Ability to perform data entry accurately with fast typing skills.
- Strong organizational skills with keen attention to detail for proofreading and document management.
- Personal assistant experience or office management background will be considered favorably.
Job Type: Full-time
Pay: From $40,000.00 per year
Work Location: In person
Salary : $40,000