What are the responsibilities and job description for the Secretary I position at Guilderland Central School District?
Secretary I
Minimum Job Requirements:
Effective communicator, who prioritizes customer service and who also helps create and maintain a welcoming, supportive and student-centered main office.
Job Description:
Duties and Responsibilities: The Principal's Secretary is an essential position in the efficient operation and management of a school community. They serve as the Principal's "go to" clerical support for all tasks associated with the safe and effective oversight of the entire school community.
- Type or proofread letters, memos, reports and charts for the Principal using various computer software programs.
- Maintain office filing system. Create new files, retain files as per State requirements, purge and dispose of as appropriate.
- Transmit instructions to staff and conduct follow-up.
- Assists staff through coordination of budget submissions
- Open, stamp, review, sort and distribute all incoming mail to appropriate staff, flagging items of importance. Review outgoing correspondence. Prepare outgoing mail and send via appropriate service (U.S. Mail, UPS, Fed Ex).
- Receive all visitors and phone calls to the Main Office. Provide information, when possible, route individuals needing more information to appropriate source.
- Maintain Principal's calendar. Schedule meetings, workshops and conferences to be conducted. Conferences include hotel reservations, conference room reservations, train reservations, etc.
- Processes purchase requisitions and reconciles in finace management system, manages equipment inventory, and process all paperwork related to such, provides oversight and maintenance of office equipment.
- Assist Principal with setting up Video Conferences, meetings, events and trainings.
- Assists with IT, phone, copier, and equipment related issues.
- Maintain paperwork for staff vehicles.
- Assist Principal through coordination of staff schedules, work logs, and office days.
- Other duties as assigned by the Builring Principal
Position Start Date:07/30/2026
Application Deadline:07/29/2026
Salary : $22 - $23