What are the responsibilities and job description for the Executive Assistant position at Guggenheim Partners?
Position Summary
Guggenheim Investments is seeking an Executive Assistant to support senior executives within the CLOs and Liquid Bank Loans Department. The position involves travel planning, calendar maintenance, expense submissions and other administrative tasks. The assistant will be involved in communicating with teams across the firm as well as with others outside the firm to plan, calendar, organize and follow up on meetings. Candidates should be top performers who are willing to work hard in an entrepreneurial environment where initiative, creativity, maturity, and enthusiasm for learning are highly valued. This position is in our Stamford, CT office, full-time.
Responsibilities
Key Responsibilities:
- Manage the primary day-to-day administrative responsibilities for Guggenheim Investment Loan Advisors (GILA) group
- Process expenses for The Global Head of CLOs & Liquid Bank Loans and GILA‘s Chief Operating Officer
- Answer multiple telephone lines for the GILA team; able to professionally relay appropriate information to callers as directed, route calls to other persons as necessary, and ensure that messages are received and conveyed promptly
- Oversee internal processes such as conference scheduling, client presentation printing and binding, document storage and shredding, catering requests, the pantry program, mail service, etc…
- Order, prepare, and clean up catering as necessary for client meetings.
- Compose correspondence and reports
- Attend to guests including offering proper directions to site, procuring guest badges if needed, administrative support, planning for AV requirements, greeting and offering refreshments.
- Working with other staff members to arrange complex and detailed travel plans, itineraries, and agendas for GILA
- Maintain the highest levels of confidentiality
- Perform other related duties as assigned or requested by executives
Qualifications
Basic Qualifications
- Bachelor’s degree
- 2 – 4 years administrative support experience
- Mastery of MS Office applications (Word, Excel, PowerPoint)
- Experience with expense, calendar, and meeting management
Preferred Qualifications
- Strong interpersonal, organizational, communication and problem-solving skills
- Strict attention to detail while able to prioritize issues appropriately
- Ability to demonstrate discretion in handling confidential data and dealing with executive leadership
- Strong computer skills; experience in project tracking software (i.e. MS Project, Monday.com)
- Demonstrated ability to take initiative and critically analyze processes and procedures in a push toward constant improvement
- Treat all information as highly confidential
- Organized, detail-oriented and extremely thorough
- Must be a hands-on and willing to roll up their sleeves to perform all responsibilities needed to ensure success
We are not seeking agency assistance with this role
Salary Range
Annual base salary between
- $75,000.00
The base salary range represents the low and high end of the anticipated base salary range for this position. Actual base salaries may vary depending on factors such as location and experience. The range listed reflects base salary only, and the total compensation package may include other components such as incentive compensation.
About Guggenheim Investments
We focus relentlessly on delivering results through innovative solutions. We relish opportunities to solve complex problems through exhaustive approaches. As we conduct our business every day, every member of Guggenheim is expected to uphold our uncompromising standards for integrity and excellence and to be personally accountable for their actions and business results.
Our principles entail engaging highly talented people, challenging them to think creatively, and encouraging them to achieve extraordinarily high standards in their fields of expertise. To succeed at Guggenheim, candidates should be a strong fit with our business principles, culture, and value system. We encourage you to review Our Firm page to learn more about how we seek to create value through our diversified businesses. Visit the link below to review our current openings and job descriptions and to apply today.
We offer compelling opportunities for self-starters who take great pride in the quality of their work and seek to exceed expectations. We are looking for people who take ownership, adhere to the highest standards, and think creatively to realize opportunities.
Guggenheim Partners is a diversified financial services firm that delivers value to its clients through two primary businesses: #GuggenheimInvestments, a premier global asset manager and investment advisor, and Guggenheim Securities, a leading investment banking and capital markets business. Guggenheim’s professionals are based in offices around the world, and our commitment is to deliver long-term results with excellence and integrity while advancing the strategic interests of our clients.
Guggenheim is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Learn more at GuggenheimPartners.com, and follow us on LinkedIn and Twitter @GuggenheimPtnrs.
Salary : $75,000
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