Project Admin

Description

Summary/Objective:

The Project Administrator  is responsible for keeping the branch service operations running smoothly and overseeing administrative support for the technicians, Service Manager, and Branch Manager as needed.  Under the direct supervision of the Branch Manager, this position provides administrative support for the Service and Construction departments from within the local branch office. 

Essential Job Functions:

• Receive emergency and non-emergency calls and record significant information
• Address problems and requests by transmitting information or providing solutions
• Ability to handle HIGH STRESS and HIGH VOLUME is a MUST!
• Prioritize calls according to urgency and importance
• Use radio, phone or computer to send technicians, vehicles or other field units to appropriate locations
• Issue and receive Purchase Orders.
• Provide field units with information about orders, traffic, obstacles and requirements
• Enter data in computer system and maintain logs and records of calls, activities and other information
• Review denied/past-due invoices.
• Assist construction manager with ordering equipment, setting up jobs and      reviewing jobs for close out.
• Communicate effectively and openly with local and corporate team members in-person and electronically.  

Requirements

Required Experience:

• Proven experience as dispatcher or relevant position
• Tech-savvy with knowledge of relevant methods (CAD)
• Ability to handle HIGH STRESS and HIGH VOLUME is a MUST!
• Fast typing with experience in data entry
• Knowledge of procedures and guideline for emergency situations
• Proficient in English (oral and written)
• Outstanding organizational and multitasking abilities
• Active listener with excellent communication skills
• Sound judgement and critical thinking
• High school diploma or equivalent required

Work Environment:

This job operates in a warehouse branch environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This position performs much of its work on the telephone (landline and cellular).

Physical Demands:

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

Position Type/Expected Hours of Work:

This is a full-time position, M/F.

Travel:

No travel is expected for this position.

Required Education and Experience:

• High school diploma or GED required.

• Two years of previous experience preferred.

EEO Statement

As an Equal Employment Opportunity employer, it is Guardian Fueling Technologies’ policy to provide equal employment opportunity for all applicants and employees. Guardian Fueling Technologies does not unlawfully discriminate on the basis of race, national origin, sex, pregnancy, color, religion, age, physical or mental disability, legally-protected medical condition, veteran status, marital status, sexual orientation, or any other basis protected by state or federal laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

GFT is a Drug Free Workplace

We offer fantastic benefits that include comprehensive coverage, 401K Match, Paid holidays and Paid vacation.

To ensure every application receives equal attention, all recruiting is managed by our corporate team. Local branches are unable to provide initial application status updates. If your qualifications match our needs, our recruiting team will be happy to reach out to you directly.