What are the responsibilities and job description for the Billing Specialist position at Guarantee Electrical Company?
Partner. Energize. Deliver.
Guarantee Electrical is a leader in innovation, craftsmanship, and customer-focused solutions, delivering exceptional results for over a century. As a 100% employee-owned company, we take pride in fostering a culture of excellence, collaboration, and opportunity for both our clients and team members.
Billing Specialist
As our Billing Specialist, you will be a key player in overseeing the preparation and coordination of project invoices, ensuring smooth alignment between field operations and the finance department
Your Impact
Benefits, Compensation, Community Involvement And Employee Appreciation
Each member of the Guarantee team is essential to building our successful future. Guarantee offers a rewarding career path, a competitive salary, and excellent benefits package.
This includes an Employee Stock Ownership Plan (ESOP), which is 100% company funded and employee owned. We own it! As employee-owners, we work with and for each other. We share a commitment to excellence and know that our efforts deliver exceptional results.
We offer robust benefits with salary based on knowledge and experience. Employees are also eligible for annual discretionary bonuses.
We offer a benefits package including medical, dental, vision, accidental, critical illness, life and disability insurances, vacation/sick time, and a matching 401K plan.
Living our Guarantees!
Our GECO Gives program highlights our mission to give back to our communities through community outreach, philanthropy and volunteering. Some of our favorites being Pedal the Cause, KIDstruction, Big Brothers Big Sisters and more!
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. For more information about Guarantee Electrical Company, please visit www.geco.com
Guarantee Electrical is a leader in innovation, craftsmanship, and customer-focused solutions, delivering exceptional results for over a century. As a 100% employee-owned company, we take pride in fostering a culture of excellence, collaboration, and opportunity for both our clients and team members.
Billing Specialist
As our Billing Specialist, you will be a key player in overseeing the preparation and coordination of project invoices, ensuring smooth alignment between field operations and the finance department
Your Impact
- Analyze customer contract or purchase order for all pertinent information in order to generate invoice that meets customer's requirements; this includes the preparation and submission of invoices to ensure processing of payment.
- Prepares and completes all forms that may be required to be submitted with customer invoice to include but not limited to AIA forms, lien waivers, certified payroll, etc.
- Interpret and process billing aspects of customer contracts and subcontracts, including the customer's requirements on retainage procedures, preparation of special billing formats, and reconciliation of extra work authorizations with change orders.
- Respond to questions and inquiries regarding project billing as requested by the customer, vender, and/or project manager.
- Assist with the preparation, reporting, and analysis of project cost schedules. Coordinate with project stakeholders to manage monthly cost comparison review, resulting in avoidance of job cost overruns or keeping to desired project budget
- Coordinate with Accounts Receivables to assist with account resolution of discrepancies.
- Prepare and maintain files on projects; participate in retrieval and preparation of schedules as part of year-end audit
- Performs general administrative functions to support the accounting team and respective processes.
- Other duties as assigned.
- Associate's degree from accredited college or university with emphasis in accounting or finance (or equivalent work experience)
- 2 years of billing experience, ideally in the AEC industry or similar invoicing/accounting experience
- Preferred experience and proficiency in Viewpoint construction accounting software
- Solid understanding of and ability to apply generally accepted accounting principles and procedures to a variety of accounting audits, transactions, and problems.
- Knowledge of Microsoft Office, especially Excel, and Word applications
- Strong organizational skills including time management, attention to detail and high degree of accuracy in analyzing data
- Ability to establish and maintain cooperative working relationships with staff, vendors, and customers
- Behavioral Alignment with Our Guarantees
- Excellent communication skills, verbal and written.
Benefits, Compensation, Community Involvement And Employee Appreciation
Each member of the Guarantee team is essential to building our successful future. Guarantee offers a rewarding career path, a competitive salary, and excellent benefits package.
This includes an Employee Stock Ownership Plan (ESOP), which is 100% company funded and employee owned. We own it! As employee-owners, we work with and for each other. We share a commitment to excellence and know that our efforts deliver exceptional results.
We offer robust benefits with salary based on knowledge and experience. Employees are also eligible for annual discretionary bonuses.
We offer a benefits package including medical, dental, vision, accidental, critical illness, life and disability insurances, vacation/sick time, and a matching 401K plan.
Living our Guarantees!
Our GECO Gives program highlights our mission to give back to our communities through community outreach, philanthropy and volunteering. Some of our favorites being Pedal the Cause, KIDstruction, Big Brothers Big Sisters and more!
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. For more information about Guarantee Electrical Company, please visit www.geco.com