What are the responsibilities and job description for the Executive Assistant position at GSI Service Group, Inc.?
Position Overview
We are seeking a motivated and detail-oriented Executive Assistant Support professional to assist in
the areas of corporate development, entity formation, compliance, and general administrative
functions. This is an excellent opportunity for someone looking to grow their knowledge and skills in
corporate operations and compliance within a supportive, fast-paced, and team-driven environment.
The ideal candidate will be organized, proactive, eager to learn, and comfortable juggling multiple tasks.
We are seeking a motivated and detail-oriented Executive Assistant Support professional to assist in
the areas of corporate development, entity formation, compliance, and general administrative
functions. This is an excellent opportunity for someone looking to grow their knowledge and skills in
corporate operations and compliance within a supportive, fast-paced, and team-driven environment.
The ideal candidate will be organized, proactive, eager to learn, and comfortable juggling multiple tasks.
This role provides hands-on exposure to corporate governance, legal documentation, and administrative
workflows, with the opportunity for professional development and career growth.
workflows, with the opportunity for professional development and career growth.
Primary Responsibilities
1. New Entity & Venture Support
• Assist with compiling and submitting documentation for new entities and joint ventures (JVs),
including forms for Articles of Organization, IRS EINs, and business registration.
• Support coordination with banking institutions and internal departments for new account setup
and compliance.
• Help maintain digital files and checklists for entity and JV documentation.
• Attend internal meetings and partner calls to take notes, track follow-ups, and support task
execution.
• Conduct basic research on business names and competitors using online databases (e.g., DCCA,
state registries).
• Help update and distribute entity listings and compliance records to stakeholders.
2. System for Award Management (SAM) Assistance
• Assist with inputting and updating company data within the SAM.gov portal.
1. New Entity & Venture Support
• Assist with compiling and submitting documentation for new entities and joint ventures (JVs),
including forms for Articles of Organization, IRS EINs, and business registration.
• Support coordination with banking institutions and internal departments for new account setup
and compliance.
• Help maintain digital files and checklists for entity and JV documentation.
• Attend internal meetings and partner calls to take notes, track follow-ups, and support task
execution.
• Conduct basic research on business names and competitors using online databases (e.g., DCCA,
state registries).
• Help update and distribute entity listings and compliance records to stakeholders.
2. System for Award Management (SAM) Assistance
• Assist with inputting and updating company data within the SAM.gov portal.
• Track key SAM.gov deadlines and support document preparation for renewals.
• Help monitor status of active and inactive entities and perform competitor research as assigned.
• Provide administrative assistance with federal reporting tasks (e.g., BioPreferred, Service
Contracts).
3. Banking and Financial Documentation Support
• Organize and maintain digital and physical banking records and binders.
• Support preparation of bank account opening forms and user authorization documents.
• Assist with internal recordkeeping related to ACH transfers and Positive Pay tracking.
4. Corporate Records and Compliance Administration
• Help maintain and organize corporate binders, organizational charts, and official company
records.
• Update contact and registration information for registered agents across multiple states.
• Assist with preparing and distributing corporate structure documents and compliance
summaries.
5. General Executive and Administrative Support
• Provide administrative support to the corporate development and compliance teams as needed.
• Assist with document formatting, calendar scheduling, digital filing, and internal
communication.
• Contribute to process improvement efforts and help build best practices for compliance
tracking.
• Help monitor status of active and inactive entities and perform competitor research as assigned.
• Provide administrative assistance with federal reporting tasks (e.g., BioPreferred, Service
Contracts).
3. Banking and Financial Documentation Support
• Organize and maintain digital and physical banking records and binders.
• Support preparation of bank account opening forms and user authorization documents.
• Assist with internal recordkeeping related to ACH transfers and Positive Pay tracking.
4. Corporate Records and Compliance Administration
• Help maintain and organize corporate binders, organizational charts, and official company
records.
• Update contact and registration information for registered agents across multiple states.
• Assist with preparing and distributing corporate structure documents and compliance
summaries.
5. General Executive and Administrative Support
• Provide administrative support to the corporate development and compliance teams as needed.
• Assist with document formatting, calendar scheduling, digital filing, and internal
communication.
• Contribute to process improvement efforts and help build best practices for compliance
tracking.
Preferred Qualifications
• 1–3 years of experience in an administrative, executive support, or office coordination role
(corporate or legal environment preferred).
• Willingness and ability to learn new systems, regulatory requirements, and business processes.
• Strong organizational skills, attention to detail, and follow-through.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); familiarity with shared drives
and file systems.
• 1–3 years of experience in an administrative, executive support, or office coordination role
(corporate or legal environment preferred).
• Willingness and ability to learn new systems, regulatory requirements, and business processes.
• Strong organizational skills, attention to detail, and follow-through.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); familiarity with shared drives
and file systems.
• Ability to maintain confidentiality and handle sensitive corporate information with discretion.
• Interest in growing within corporate development, compliance, or legal support roles.
• Exposure to government contracting is a plus but not required.
• Interest in growing within corporate development, compliance, or legal support roles.
• Exposure to government contracting is a plus but not required.
Work Environment & Growth
This position offers direct exposure to legal, compliance, and corporate development operations within a dynamic and growing company. You’ll work alongside experienced professionals and leadership, with opportunities to build technical skills and advance within the department over time.
This position offers direct exposure to legal, compliance, and corporate development operations within a dynamic and growing company. You’ll work alongside experienced professionals and leadership, with opportunities to build technical skills and advance within the department over time.