Receptionist / Office Manager

Job Description

Opportunity Statement
We are seeking an experienced Office Manager to oversee all office operations, facilities, and administrative functions. This role ensures the organization runs smoothly and efficiently while providing high-level support to executive leadership. The Office Manager will work closely with Finance, HR, and other departments to optimize office workflows, manage vendors, and support company initiatives.

Role Responsibilities
The Office Manager is expected to manage the overall operations of the office while leading administrative staff and supporting executive leadership:

• Develop, implement, and manage office policies, procedures, and workflows to support business operations.
• Oversee reception and administrative support staff, including hiring, training, and performance management.
• Manage relationships with vendors, contractors, and service providers, negotiating contracts as needed.
• Maintain office budget, purchasing, and cost control of supplies and services.
• Ensure office facilities are safe, operational, and compliant with company standards.
• Coordinate office renovations, space planning, and workplace improvements.
• Collaborate with IT to manage technology and equipment needs.
• Provide high-level administrative support to executives, including scheduling, reporting, and special projects.
• Prepare correspondence, presentations, and reports for leadership.
• Safeguard and manage confidential information with discretion.
• Lead cross-departmental projects and initiatives to enhance efficiency and employee engagement.
• Support strategic initiatives and company-wide events as needed.
• Other tasks as assigned.

Skills and Experience Required

• 5 years of progressive administrative or office management experience, including supervisory responsibility.
• Proven experience managing budgets, vendors, and office operations.
• Strong leadership, communication, and interpersonal skills.
• Ability to exercise discretion and independent judgment in decision-making.
• Excellent organizational, problem-solving, and multitasking skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with project management software is a plus.
• Professional demeanor with the ability to influence and build relationships across all levels of the organization.

Preferred Education

• Bachelor’s degree in Business Administration, Management, or related field preferred.

Job Type: Full-time
Salary: $68,000–100,000/year

Benefits:

• 401(k) plan
• Health Insurance
• Dental Insurance
• Vision Insurance
• Paid time off

Work Location: San Francisco Bay Area