What are the responsibilities and job description for the Events Specialist and Executive Assistant position at GrowthAssistant?
About Us: GrowthAssistant is a leading Staffing and Recruiting company dedicated to delivering world-class talent to fast-growth companies from the Philippines. GrowthAssistant embeds the best offshore Growth Marketers so teams can focus on strategic initiatives instead of rote tasks. This allows businesses to scale faster, smarter, and more affordably. Our commitment to excellence and customer satisfaction sets us apart in the market, and we’re looking for a talented Events Specialist and Executive Assistant to join our dynamic team at our headquarters in St. Louis, MO (four days in-office required).
Job Summary: Directly supporting the CEO, the Events Specialist and Executive Assistant will play a crucial role in supporting event planning and execution, project management, and administrative tasks. This role requires a highly organized and resourceful individual with a strong work ethic and a desire to get hands-on in every aspect of the business. This position offers the opportunity to work across all teams at GrowthAssistant, and huge potential for career growth!
Key Responsibilities:
- Event Planning and Vendor Management:
- Collaborate with the executive team to plan, organize, and execute various events, both virtual and in-person, including US and PH offsites and client-specific events.
- Coordinate event logistics including venue selection, catering, audiovisual requirements, and attendee management.
- Manage event budgets effectively and ensure all expenditures are within allocated limits.
- Utilize creative tools such as Canva to design promotional materials, music, slideshows, and other multimedia content as needed.
- Project Management Support:
- Support the CEO and executive team on various projects as needed.
- Manage timelines, resources, and to-do lists to ensure successful project completion.
- Coordinate communications across departments and cross-functional teams.
- Mobilize internal and external resources, including our Support team GrowthAssistant that are in the Philippines.
- Administrative and Operational Tasks:
- Maintain SOP and SLA documentation.
- Create and maintain internal file management systems
- Oversee day-to-day office operations, ensuring a well-organized and efficient workspace.
- Manage office supplies and inventory, placing orders as needed.
- Assist with onboarding new employees and coordinating office logistics.
- Own recurring internal meetings with US and PH Support teams
Qualifications:
- Event management experience
- Global environment preferred
- Strong project management skills
- Willingness to travel
- Excellent communication and interpersonal skills
- Experience in operations or implementations is a plus
Required Durable Skills:
- Proactive
- Resourceful
- Adaptable
- Builder mentality
- Hungry to learn
- Resourceful and adaptable
- Attitude towards the work: No task is too big or too small
What We Offer:
- Competitive salary and performance-based incentives.
- Comprehensive benefits package, including health, dental, and vision insurance.
- 401k w/ match
- Flexible paid time off
- Opportunities for professional growth and development.
- A supportive and inclusive work environment.
GrowthAssistant is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
(Onsite Coordinator)
