What are the responsibilities and job description for the HR Administrator / Accounts Payable Clerk position at Grove School Inc?
Job Title: Accounts Payable Clerk / HR Administrator Location: Madison, CT Job Type: Full-Time Company: Grove School Reports To: Controller
About Us:
Grove School is a private, therapeutic boarding school located in Madison, CT, committed to excellence in both operations and team culture. We are currently seeking a detail-oriented and organized individual to join our team in a dual role supporting both the Finance and Human Resources functions.
Position Summary:
The A/P Clerk / HR Administrator will be responsible for managing daily accounts payable tasks while also supporting HR functions such as onboarding, record maintenance, and employee relations. This role requires a high level of accuracy, discretion, and multitasking ability.
Key Responsibilities:
Accounts Payable (A/P) Duties:
- Process vendor invoices and ensure timely and accurate payments
- Reconcile vendor statements and resolve discrepancies
- Maintain A/P files and documentation
- Prepare and process check runs and ACH payments
- Assist with month-end closing procedures related to A/P
- Communicate with vendors regarding billing issues
- Other business office related duties
HR Administrative Duties:
- Support onboarding and offboarding processes
- Maintain employee records (digital and physical) in compliance with company policies and legal requirements
- Assist with benefits administration, including enrollments and changes
- Help coordinate employee engagement activities and communications
- Respond to employee inquiries regarding HR policies, procedures, and benefits
- Assist with timekeeping and payroll data entry as needed
Qualifications:
Required:
- High school diploma or equivalent; Associate’s or Bachelor’s degree in Accounting, Business, or HR preferred
- 2 years of experience in accounts payable and/or human resources support
- Proficiency in Microsoft Office (especially Excel and Outlook)
- Strong attention to detail and organizational skills
- Excellent verbal and written communication skills
- Ability to handle confidential information with integrity
Preferred:
- Experience with accounting and/or HR software
- Knowledge of basic HR compliance regulations
What We Offer:
- Competitive salary
- Health, dental, and vision insurance
- Paid time off and holidays
- 401(k) with company match
- Supportive team environment and opportunities for growth