AP & Procurement Specialist

At Groups, we know recovery is possible – and no one should have to do it alone. The AP & Procurement Specialist supports the financial and operational efficiency of the organization by managing accounts payable workflows and overseeing purchasing activities across clinical and administrative departments. This role ensures accurate vendor payments, compliant procurement practices, and consistent availability of critical medical and non-medical supplies. The ideal candidate brings a strong understanding of healthcare supply chain dynamics, regulatory requirements, and vendor management in a clinical environment.

We’re more than a treatment provider – we’re a recovery community. Join us as we change the future of addiction healthcare.

If you believe in recovery, harm reduction, and member-centered care — this is your place.

The compensation range for this position is $52,873.40 - $71,534.60 depending on experience.

Responsibilities

Accounts Payable

• Process high-volume invoices, ensuring accurate coding to departments, service lines, and cost centers.
• Match invoices to purchase orders and receiving documentation within established approval workflows.
• Prepare weekly payment runs (ACH, check, credit card) and maintain accurate AP records.
• Reconcile vendor statements and resolve discrepancies promptly.
• Support month-end close by preparing AP aging, accruals, and supporting schedules.
• Maintain vendor tax documents (W-9s) and assist with annual 1099 processing.
• Ensure AP processes follow healthcare compliance standards (e.g., Stark, Anti-Kickback considerations when applicable).
  
  

Procurement

• Assist in purchase order creation and submission to key vendors.
• Coordinate with FP&A and Operations to forecast patient supply needs and avoid stockouts of essential items.
• Track delivery timelines, monitor backorders, and communicate delays to department leaders.
• Support inventory control efforts, where needed.
  
  

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, Supply Chain, or related field preferred.
• 5 years of experience in Accounts Payable or Procurement, ideally within the healthcare industry (clinic, hospital, long-term care, or medical supply environment).
• Knowledge of healthcare purchasing processes, vendor dynamics, and supply chain terminology.
• Experience with ERP and inventory management systems (Sage Intacct).
• Strong Excel skills (pivot tables, VLOOKUP).
• Excellent communication, organization, and problem-solving abilities.
• Ability to thrive in a fast-paced clinical environment with shifting priorities.
  
  

Key Competencies

• High attention to detail in invoice and PO processing.
• Knowledge of healthcare supply chain and regulatory considerations.
• Strong vendor relationship management.
• Ability to prioritize urgent clinical supply needs.
• Analytical mindset with willingness to improve processes.
• Integrity, confidentiality, and reliability.