Office Engineer (Rail)

Are you ready to make a meaningful impact? Do you thrive on tackling complex challenges and leveraging your technical expertise to drive results? Do you value working in a supportive and inclusive environment where your professional growth is a top priority? At Group PMX, you’ll have the opportunity to enhance your skills through comprehensive training, education, and in-house mentorship. We also encourage active participation in industry trade, business, and professional associations to keep you at the forefront of your field.

The Office Engineer provides essential technical and administrative support to the project’s construction management team. This role is responsible for managing the flow of technical documentation, maintaining accurate project records, and ensuring that contractual and procedural requirements are met. The Office Engineer will act as a key liaison between the Construction Contractors, the Design Compliance Team, and the Construction Compliance Team to facilitate the timely processing of submittals, RFIs, and other critical project communications.

Duties And Responsibilities

• Document and Submittal Management: Manage, coordinate, and administer the delivery and review of shop drawings, product data, and other submittals as required by the construction contracts.
• Process and record all technical documentation in accordance with approved Project Document Control Procedures (PDCPs).
• Coordinate and track the receipt and distribution of documents such as letters, drawings, reports, and Requests for Information (RFIs).
• Utilize the MTA Electronic Design Management System (EDMS) and Electronic Construction Management System (CMS) for all record-keeping activities.
• Maintain and update a daily project log containing a record of the number of workers, identification of major equipment, work performed, problems encountered, and other relevant data.
• Manage and maintain a complete project record, including a visual record (progress photos), of all activities that may be used as a basis for or in defense of claims.
• Ensure that all daily diaries and progress photos are uploaded to the EDMS/CMS within twenty-four (24) hours of creation.
• Assist in preparing project status reports regarding the progress, schedule, and quality of the project work.
• Assist in scheduling, facilitating, and administering regular project meetings.
• Prepare and promptly distribute minutes of project meetings, ensuring discussions on procedures, progress, and scheduling are accurately captured.
• Facilitate the resolution of project issues by conducting research, interpreting contractual intent for recommendation, and providing the Project Management Team (PMT) with the positions of different parties.
• Organize, store, and maintain material samples to be used during construction in a dedicated sample room, ensuring proper identification and data are associated with each sample.
• Store, display, and manage scale or full-size mock-ups, maintaining digital records of any mock-ups that are discarded.
• Maintain an updated list and contact information for key individuals involved in the review and approval of architectural materials and installations.
• Provide professional and administrative assistance for claims and counterclaims, including preparing factual summaries, schedule analyses, and chronologies of events.
• Maintain record copies of all contracts, drawings, change orders, and other modifications in good order, keeping them current to record changes made during design and construction.
  
  

Qualifications And Experience

• A minimum of 3 - 6 years of experience as an Office Engineer or in a similar role on large-scale infrastructure or transit construction projects.
• Bachelor’s degree in engineering (Civil, Structural, Mechanical, or Electrical), Construction Management, or a related field is preferred.
• Proficiency in using construction management software (e.g., EDMS, CMS, Unifier, ProjectWise) for document control, RFI, and submittal management.
• Thorough understanding of construction documentation, including reading and interpreting drawings and specifications.
• Excellent organizational, written, and verbal communication skills.
• Ability to work effectively in a fast-paced, collaborative project office environment.
  
  

One Team. Shared Success. SM At Group PMX, we are more than just a project, program, and construction management company; we are a community of passionate professionals dedicated to delivering innovative solutions and creating collaborative environments that promote better project performance outcomes for our clients and partners. Our core purpose is to build, align, and coordinate high-performance teams around a "project-first thinking culture." We foster a “one team” environment where every team member, from entry-level to senior management, plays a crucial role in our success.

With a portfolio of over 1,000 projects for public, private, and nonprofit owners in buildings, infrastructure, and energy markets, we have a proven track record. Our services are tailored to meet our clients where they are, providing the talent, tools, and technology they need to keep moving forward. Whether managing the execution of projects, offering a suite of support services, or advising during critical project phases, we continuously strive for excellence. Our efforts have been widely recognized, and in 2024, ENR New York named us on its list of Top Contractors for the fifth consecutive year. Group PMX is a certified MBE, DBE, SBE, and LBE firm.

Group PMX is a proud Equal Opportunity Employer

Job #619

Salary: $120-135K