Office Manager

Location

Sheboygan Falls, WI

Schedule

Monday through Friday, 8:00am to 5:00pm

Overview

The Office Manager supports the day-to-day operations of the Sheboygan Falls office and helps create a professional, organized, and welcoming environment for employees, clients, vendors, and visitors.

This role provides administrative support across office operations, facilities, guest services, Human Resources, payroll, and general business functions. The ideal candidate is organized, detail-oriented, professional, and comfortable managing multiple priorities in a fast-paced environment.

What you will do

• Greet guests and provide professional in-person and telephone support

• Coordinate guest calendars, conference room scheduling, and meeting logistics

• Arrange refreshments and meals for client meetings, visitors, and staff meetings

• Maintain office and kitchen supplies, cleanliness, and maintenance requests

• Manage incoming and outgoing mail and distribute materials to the appropriate departments and employees

• Coordinate with office vendors, including cleaning services, delivery providers, and other service partners

• Manage building and parking garage access for employees and vendors

• Provide and track parking validations for visitors

• Serve as a liaison with property management regarding building maintenance and day-to-day office needs

• Coordinate office hardware needs, including replacements, new equipment, repairs, and connectivity issues

• Coordinate safety training and maintain required safety documentation

• Support Human Resources with new hire and termination processes, including workspace and equipment assignments and collection of required documentation

• Assist with payroll-related administrative tasks, including printing and preparing payroll reports and checks, payroll hours entry, and payroll tax reconciliation data entry

• Perform data entry and general office and administrative support

• Collaborate with internal teams across the organization as needed

• Perform other duties as assigned

What success looks like

• Visitors, employees, and vendors receive professional and timely support

• Meetings, conference rooms, and office resources are coordinated effectively

• Office supplies, equipment, and facilities remain organized and operational

• Building access, parking, mail, and vendor activities are managed accurately

• New hire, termination, payroll, and administrative documentation is completed accurately and on time

• Office issues are identified, communicated, and resolved promptly

• Internal teams receive dependable administrative support

What we are looking for

• Strong organizational and planning skills

• Excellent time management and the ability to manage multiple priorities

• Strong attention to detail and practical problem-solving ability

• Professional communication and customer service skills

• Working knowledge of procurement, facilities, security, and travel processes

• Ability to effectively coordinate vendors and service providers

• Proficiency with Microsoft Office and Google Workspace

• Strong Excel and Google Sheets skills, including experience using formulas and working with large amounts of data

• Ability to work effectively in a fast-paced, collaborative environment

Education and experience

• High school diploma or equivalent required

• Previous experience in an Office Administrator, Administrative Assistant, Office Coordinator, or similar role preferred

• Experience supporting office systems, processes, facilities, or administrative operations preferred

Physical requirements

• Continuous sitting and repetitive hand motion

• Occasional lifting of up to 10 pounds

Additional information

• Full-time, hourly, non-exempt position

• No direct supervisory responsibilities

• No commission or bonus plan currently associated with this position

• Responsibilities may be modified from time to time, and other duties, tasks, or work may be assigned

We are an Equal Opportunity Employer and do not discriminate based on race, color, religion, sex including pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other legally protected status. We are committed to providing equal employment opportunities and a workplace free from discrimination and harassment.

Similar roles

Office Administrator - Office Coordinator - Administrative Assistant - Administrative Coordinator - Branch Administrator - Operations Administrator - Front Office Coordinator - Office Services Coordinator - Business Office Administrator - Administrative Specialist

LinkedIn #LI-JJ1