Office Manager/Bookkeeper

Qualifications

Education & Experience

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum 3–5 years’ experience in bookkeeping, accounting, or office management (experience in an architectural, engineering, or construction firm strongly preferred).

Technical Skills

• Proficiency with accounting software (QuickBooks, Deltek Ajera, or similar).
• Strong knowledge of MS Office (Excel, Word, Outlook) and ability to adapt to project management platforms.
• Familiarity with AIA contracts, billing formats, and project-based accounting is a plus.

Financial & Administrative Skills

• Solid understanding of accounts payable, accounts receivable, payroll, and bank reconciliations.
• Experience preparing monthly financial statements and assisting with year-end reporting.
• Ability to track project budgets, invoices, and consultant payments accurately.
• Skilled in managing vendor relationships, insurance certificates, and licensing renewals.

Organizational & Communication Skills

• Excellent attention to detail and strong organizational skills.
• Ability to multitask, prioritize deadlines, and manage day-to-day office operations.
• Strong written and verbal communication skills for interaction with staff, clients, and consultants.

Office Managerial Skills

• Order & keep supplies stocked.
• Keep kitchen in order.
• Maintain communication with cleaning crew.
• Answer phone
• Keep Calendar updated, i.e. birthdays/events/vacations/continuing education scheduling
• Schedule monthly birthday celebrations for the staff
• Sort & distribute mail (slice open envelopes for partners)
• Process biweekly payroll
• Knowledge of 401K rules and reporting

Personal Attributes

• Professional, reliable, and highly discreet with sensitive financial information.
• Self-motivated, proactive, and comfortable working both independently and in a collaborative team environment.
• Interest or experience in the architecture/design/construction industry is a plus.