What are the responsibilities and job description for the Specialist | Human Resources |Full Time position at Gritman?

Job Duties and Responsibilities

Serve as the primary point of contact for employee benefits questions and issue resolution (including but not limited to deductions, earnings, and coverage)
Ensure compliance with federal, state, and local regulations related to benefits administration, including COBRA, FMLA, HIPAA, ACA, and ERISA
Coordinate new hire enrollments, qualifying life event changes, and annual open enrollment processing with oversight from HR Leadership
Assist with the administration of employee benefits programs, including health insurance, retirement plans, and other company offerings.
Prepare communications on benefit changes or updates, educational materials, and newsletters for employees
Maintain benefits arrears tracking, invoicing, and communication with oversight from HR Leadership

Serve as the primary point of contact for employees and managers regarding leave eligibility, policies, procedures, and documentation requirements
Administer employee leave programs including Family and Medical Leave (FMLA), military leave, bereavement leave, short-term disability, long-term disability, and other company-sponsored leave programs
Track leave balances, return-to-work dates, accommodations, and required certifications while maintaining accurate and confidential records
Ensure compliance with federal, state, and local leave laws and company policies
Partner with HR Leadership and Employees Supervisor to support employees transitioning to and from leave status
Monitor leave trends and prepare reports related to leave utilization and compliance
Provide guidance and training to managers and employees regarding leave policies and procedures

Coordinate and promote employee wellness initiatives focused on physical, mental, and financial well-being
Organize wellness activities such as health screenings, fitness challenges, educational workshops, and employee engagement campaigns
Assist in developing wellness communications and incentives to encourage employee participation

Conduct pre-screening of applicants
Lead the employee onboarding process form point of offer acceptance through ‘release to work’ date
Coordinate pre-employment activities including background checks, onboarding paperwork, and system setup requirements
Ensure all required employment forms, tax documents, and compliance materials are completed accurately and submitted on time
Prepare onboarding materials, benefits packets, and required employment documentation for new employees
Set up and maintain accurate employee records in HRIS and onboarding systems
Monitor onboarding progress and conduct follow-up communication to support successful employee integration and engagement
Provide ongoing support to new hires during their introductory period and address onboarding-related questions or concerns

Maintain accurate and up-to-date employee records and HR databases.
Provide administrative and operational support to the HR Team to ensure efficient daily operations
Provide ideas/suggestions for process improvement to HR Leadership
Contribute to continuous improvement efforts by identifying opportunities to streamline workflows and enhance employee experience
Prepare reports and data summaries for HR Leadership
Support the HR Leadership with various projects and tasks as needed

Ensure all documentation is accurate and up to date, minimizing errors and discrepancies.
Maintains organized documentation and ensures timely completion of tasks, forms, and communications
Demonstrates exceptional attention to detail and accuracy in benefits administration, employee records, reporting, and data entry

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