Clinical Assistant | Occupational/Employee Health | 3/4 time

Employee Health Administration

• Maintain confidential employee health files in accordance with HIPAA and applicable regulations.
• Assist with onboarding health requirements, including health questionnaires, immunization reviews, and required screenings.
• Track employee compliance with mandatory vaccinations, TB testing, fit testing, and other occupational health requirements.
• Schedule and coordinate employee health appointments and follow-up activities.
• Monitor and maintain employee health databases and documentation systems.
• Coordinate flu vaccination clinics and other employee health activities.
• Assist with employee health screenings and educational programs.

Occupational Health Support

• Assist with the administration and documentation of workplace injury and illness reports, including first report of injury filings.
• In communication with the Occ Health RN, coordinate workers’ compensation paperwork.
• Manage employee return-to-work documentation and restrictions.
• Under the direction of the Occ Health RN, support post-offer, pre-employment, and annual occupational health screenings.

Compliance and Reporting

• Assist in ensuring compliance with federal, state, and local occupational health regulations.
• Maintain OSHA and other regulatory records as assigned.
• Manage Electronic Health Records (EHR) as needed for proper recordkeeping.
• Generate reports related to employee health compliance and program participation.
• Support accreditation and regulatory surveys by providing required documentation and records.

General Administrative Support

• In consult with Occ Health RN, answer employee questions regarding employee health requirements and processes.
• Prepare correspondence, forms, and reports.
• Maintain inventory of employee health supplies and coordinate ordering as needed.
• Perform other duties as assigned.

Job Requirements 

• Proficiency with Microsoft Office applications and electronic recordkeeping systems.
• Strong organizational, communication, and customer service skills.
• Ability to maintain strict confidentiality.
• Ability to prioritize multiple tasks and work independently.           

Required knowledge, skills, and abilities

• Strong attention to detail and accuracy.
• Ability to handle sensitive and confidential information professionally.
• Effective interpersonal skills with employees, leaders, providers, and external agencies.
• Strong problem-solving and organizational skills.

Preferred qualifications

• Medical Assistant (MA) certification or Licensed Practical Nurse (LPN) licensure.
• Experience in healthcare, employee health, occupational health, human resources, or medical office settings.
• Knowledge of workers’ compensation, OSHA regulations, immunization requirements, and employee health practices.
• Experience with electronic medical records and healthcare documentation.