What are the responsibilities and job description for the Clinical Assistant | Occupational/Employee Health | 3/4 time position at Gritman Medical Center?
Employee Health Administration
- Maintain confidential employee health files in accordance with HIPAA and applicable regulations.
- Assist with onboarding health requirements, including health questionnaires, immunization reviews, and required screenings.
- Track employee compliance with mandatory vaccinations, TB testing, fit testing, and other occupational health requirements.
- Schedule and coordinate employee health appointments and follow-up activities.
- Monitor and maintain employee health databases and documentation systems.
- Coordinate flu vaccination clinics and other employee health activities.
- Assist with employee health screenings and educational programs.
- Assist with the administration and documentation of workplace injury and illness reports, including first report of injury filings.
- In communication with the Occ Health RN, coordinate workers’ compensation paperwork.
- Manage employee return-to-work documentation and restrictions.
- Under the direction of the Occ Health RN, support post-offer, pre-employment, and annual occupational health screenings.
- Assist in ensuring compliance with federal, state, and local occupational health regulations.
- Maintain OSHA and other regulatory records as assigned.
- Manage Electronic Health Records (EHR) as needed for proper recordkeeping.
- Generate reports related to employee health compliance and program participation.
- Support accreditation and regulatory surveys by providing required documentation and records.
- In consult with Occ Health RN, answer employee questions regarding employee health requirements and processes.
- Prepare correspondence, forms, and reports.
- Maintain inventory of employee health supplies and coordinate ordering as needed.
- Perform other duties as assigned.
- Proficiency with Microsoft Office applications and electronic recordkeeping systems.
- Strong organizational, communication, and customer service skills.
- Ability to maintain strict confidentiality.
- Ability to prioritize multiple tasks and work independently.
- Strong attention to detail and accuracy.
- Ability to handle sensitive and confidential information professionally.
- Effective interpersonal skills with employees, leaders, providers, and external agencies.
- Strong problem-solving and organizational skills.
- Medical Assistant (MA) certification or Licensed Practical Nurse (LPN) licensure.
- Experience in healthcare, employee health, occupational health, human resources, or medical office settings.
- Knowledge of workers’ compensation, OSHA regulations, immunization requirements, and employee health practices.
- Experience with electronic medical records and healthcare documentation.