Administrative Assistant | Strategic Quality Management | Full Time (On-Site)

This job was posted by https://idahoworks.gov : For more information,

please see: https://idahoworks.gov/jobs/2597773

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**Job Duties and Responsibilities**

• Maintain and manage the enterprise-wide quality and regulatory
  
  

project tracker, including timelines, milestones, deliverables, and

responsible parties.

• Track progress of quality improvement initiatives, regulatory action
  
  

plans, and Joint Commission readiness activities.

• Coordinate follow-up on assigned tasks from quality committees,
  
  

regulatory surveys, and executive leadership meetings.

• Identify delays, barriers, and risks in project execution and
  
  

escalate issues to the Senior Director of Quality & Regulatory

Affairs.

• Support implementation tracking for corrective action plans related
  
  

to audits, surveys, and performance improvement initiatives.

• Maintain documentation systems related to Joint Commission
  
  

Readiness, CMS Compliance, And Other Regulatory Requirements.

• Organize and support documentation for accreditation surveys, mock
  
  

surveys, tracer activities, and compliance audits.

• Assist in preparing materials for regulatory reviews, board reports,
  
  

and executive presentations.

• Optimize timely collection and organization of evidence required for
  
  

accreditation and regulatory compliance.

• Coordinate scheduling, agendas, materials, and minutes for quality,
  
  

patient safety, accreditation, and population health committees.

• Track committee action items and ensure completion of assigned
  
  

follow-ups.

• Maintain standardized documentation for committee structures,
  
  

reporting workflows, and governance requirements.

• Support preparation of executive dashboards, reports, and
  
  

presentation materials.

• Assist in maintaining quality dashboards, spreadsheets, and tracking
  
  

tools used for performance monitoring.

• Assist in maintaining the incident event reporting system and
  
  

associated reports.

• Compile data from multiple departments to support reporting
  
  

requirements for regulatory and quality programs.

• Support documentation standardization and administrative workflows
  
  

across quality and regulatory functions.

• Ensure accuracy, consistency, and version control of quality and
  
  

regulatory documents.

• Serve as a communication hub between clinical quality staff,
  
  

regulatory teams, ambulatory and hospital leadership, and

administrative departments.

• Distribute updates related to quality initiatives, regulatory
  
  

requirements, and accreditation readiness activities.

• Facilitate timely communication of deadlines, deliverables, and
  
  

regulatory requirements across departments.

**Job Requirements**

Required Work Experience

• 25 years of experience in healthcare administration, project
  
  

coordination, quality support, regulatory compliance, or related

field.

• Experience in a hospital, health system, or ambulatory care setting
  
  

strongly preferred.

• Experience supporting quality improvement, accreditation, or
  
  

regulatory programs is a plus.

Required Knowledge, Skills, And Abilities

• Strong organizational and project management skills.
• Ability to track multiple projects, deadlines, and priorities
  
  

simultaneously.

• High attention to detail and accuracy in documentation and
  
  

reporting.

• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and
  
  

project tracking tools.

• Ability to work effectively with clinical and non-clinical
  
  

stakeholders.

• Understanding of healthcare operations, quality programs, or
  
  

regulatory environments preferred.

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**Success Measures**

• Timely and accurate racking of quality and regulatory projects.
• Effective coordination of accreditation and regulatory
  
  

documentation.

• Completion and follow-up of committee and action items.
• Improved organization and efficiency of quality and regulatory
  
  

workflows.

• Reduction of administrative burden on clinical quality and
  
  

leadership teams.

• Support of successful Joint Commission and regulatory survey
  
  

readiness

Organizational Expectations

Provides a positive and professional representation of the organization.

Promotes a culture of safety for patients and employees through proper

identification, reporting, documentation, and prevention.

Maintains hospital standards for a clean and quiet environment.

Maintains competency and knowledge of current standards of practice,

trends, and developments in related scope-of-practice or job role.

Participates in ongoing quality improvement activities.

Maintains compliance with organizations policies, as well as established

practices, protocols, and procedures of the position, department, and

applicable professional standards.

Complies with organizational and