Administrative Assistant | Occupational/Employee Health | Part-time

This job was posted by https://idahoworks.gov : For more information,

please see: https://idahoworks.gov/jobs/2594930

• Requisition Number:**[CLINI004008]{bind="text: RequisitionNumber()"}
  
  

[\*\*This is a 20-30 hour/week position\*\* The Occupational

Health/Employee Health Administrative Assistant supports the hospitals

Employee Health and Occupational Health programs by assisting with

employee health screenings, immunization tracking, regulatory

compliance, workers compensation administration, and employee wellness

initiatives. This position functions under the direction, supervision,

and guidance of the Occupational/Employee Health Staff RN, and serves as

a resource for employees and leaders while maintaining confidential

employee health records and ensuring compliance with applicable

healthcare regulations.]{bind="text: RequisitionNumber()"}

**Employee Health Administration**

• Maintain confidential employee health files in accordance with HIPAA
  
  

and applicable regulations.

• Assist with onboarding health requirements, including health
  
  

questionnaires, immunization reviews, and required screenings.

• Track employee compliance with mandatory vaccinations, TB testing,
  
  

Fit Testing, And Other Occupational Health Requirements.

• Schedule and coordinate employee health appointments and follow-up
  
  

activities.

• Monitor and maintain employee health databases and documentation
  
  

systems.

• Coordinate flu vaccination clinics and other employee health
  
  

activities.

• Assist with employee health screenings and educational programs.
  
  

**Occupational Health Support**

• Assist with the administration and documentation of workplace injury
  
  

and illness reports, including first report of injury filings.

• In communication with the Occ Health RN, coordinate workers
  
  

compensation paperwork.

• Manage employee return-to-work documentation and restrictions.
  
  

**Compliance and Reporting**

• Assist in ensuring compliance with federal, state, and local
  
  

occupational health regulations.

• Maintain OSHA and other regulatory records as assigned.
• Manage Electronic Health Records (EHR) as needed for proper
  
  

recordkeeping.

• Generate reports related to employee health compliance and program
  
  

participation.

• Support accreditation and regulatory surveys by providing required
  
  

documentation and records.

**General Administrative Support**

• In consult with Occ Health RN, answer employee questions regarding
  
  

employee health requirements and processes.

• Prepare correspondence, forms, and reports.
• Maintain inventory of employee health supplies and coordinate
  
  

ordering as needed.

• Perform other duties as assigned.
  
  

#### **Job Requirements**

• Proficiency with Microsoft Office applications and electronic
  
  

recordkeeping systems.

• Strong organizational, communication, and customer service skills.
• Ability to maintain strict confidentiality.
• Ability to prioritize multiple tasks and work independently.
  
  

#### **Required knowledge, skills, and abilities**

• Strong attention to detail and accuracy.
• Ability to handle sensitive and confidential information
  
  

professionally.

• Effective interpersonal skills with employees, leaders, providers,
  
  

and external agencies.

• Strong problem-solving and organizational skills.
  
  

#### **Preferred qualifications**

• Medical Assistant (MA) certification or Licensed Practical Nurse
  
  

(LPN) licensure.

• Experience in healthcare, employee health, occupational health,
  
  

human resources, or medical office settings.

• Knowledge of workers compensation, OSHA regulations, immunization
  
  

requirements, and employee health practices.

• Experience with electronic medical records and healthcare
  
  

documentation.

::: {bind="if: $parent.shouldShowEqualO pportunityEmployerDescription"}

Equal Opportunity Employer\

This employer is required to notify all applicants of their rights

pursuant to federal employment laws. For further information, please

review the[Know Your

Rights](https://www.eeoc.gov/poster){target="_blank"

rel="noopener"}notice from the Department of Labor.

:::