Receptionist/Administrative Assistant

Overview

We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This energetic role is vital in creating a welcoming environment for clients and visitors while ensuring smooth office operations. The ideal candidate will be a proactive communicator with excellent organizational skills, ready to handle a variety of administrative tasks with enthusiasm and professionalism. This paid position offers an exciting opportunity to develop your office management skills while supporting our team’s daily functions.

Duties

• Greet visitors, clients, and vendors with friendly, professional phone etiquette and ensure they feel welcomed.
• Manage multi-line phone systems, screen calls, and direct inquiries efficiently to the appropriate departments or personnel.
• Handle front desk responsibilities including scheduling appointments, maintaining calendars, and coordinating meetings.
• Perform data entry tasks using productivity software such as Microsoft Office, Google Workspace, and spreadsheets to keep records accurate and up-to-date.
• Maintain organized filing systems, both physical and digital, ensuring easy access to important documents.
• Assist with office management duties including supply inventory, filing, and basic bookkeeping using QuickBooks or similar software.
• Provide exceptional customer support by addressing inquiries promptly and professionally via phone or email.

Qualifications

• Proven experience in office administration or reception roles, preferably within medical or dental environments.
• Strong computer literacy with proficiency in Microsoft Office Suite, Google Workspace, spreadsheets, and data entry tools.
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced setting.
• Exceptional communication skills, including phone etiquette and client communication.
• Familiarity with office management systems such as multi-line phone systems and calendar management tools.
• Previous experience with bookkeeping, proofing documents, or handling clerical tasks is a plus.

Join us to be part of a vibrant team where your organizational talents and customer service skills will make a real difference! We value energetic professionals who thrive on helping others and maintaining efficient office operations in a supportive environment.

Pay: $15.00 - $30.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Work Location: In person

Salary : $15 - $30