What are the responsibilities and job description for the Preschool Administrative Assistant (Part-Time position at Greensboro Day School?
REPORTS TO:
Preschool Director
FLSA JOB CLASSIFICATION:
Non-Exempt, 10 Month Position, Part-Time
JOB PURPOSE:
Greensboro Day School seeks a part-time Preschool Administrative Assistant. The start date for this position is flexible from early March to July 1, 2026.
The Administrative Assistant is primarily responsible for supporting the Preschool Director, maintaining accurate records in the school databases, welcoming visitors, and managing Preschool communications including emails, phone calls, text messages, etc.
This is a 10-month, on-campus position, five days per week. This is a part-time position (25 hours per week), Monday through Friday, 7:45 a.m. - 12:45 p.m.
The Administrative Assistant models the GDS Community Cornerstones of Respect, Kindness, Integrity, and Responsibility.
PRIMARY RESPONSIBILITIES:
Tracks student attendance daily and calls parents of absent students daily
Answers emails and phone calls and relays messages to faculty in a timely manner
Monitors front entrance at all time via cameras and warmly greets visitors to the Helen Monroe Preschool
Maintains student records in databases and files; copies and files student information in a timely manner
Mails correspondence to families as needed
Manages the Preschool Director’s calendar
Manages the Preschool events calendar
Creates and maintains shared information Google folders for Preschool faculty and administration containing important policy documents, schedules, class lists, and more
Communicates via mobile radio as needed and assists in routine drills for fire, tornado, lockdown, etc.
Reconciles Preschool monthly card statements, flags any unusual preschool charges for the Director’s review, and processes check/mileage reimbursements
Collaborates and communicates with the School Nurse about the status of health and immunization records uploaded to Magnus by preschool families
Escorts students to class and/or the Health Room when necessary
ADDITIONAL RESPONSIBILITIES:
Assists the Preschool Director with non-routine student or parent issues
Organizes the Preschool lost and found
Analyzes processes and makes recommendations for streamlining systems and/or improving proficiencies
Performs other duties as assigned by the Head of School
GDS Cultural Competencies | GDS Employee Skills |
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Position Requirements |
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WORKING CONDITIONS:
Work environment for this position is mostly sedentary and confined to an office setting. The noise level is usually quiet to moderate level but may be loud on occasion. The nature of this position may require supervising students both indoors and outdoors. All faculty and staff are required to participate in regular safety drills.
PHYSICAL REQUIREMENTS:
The duties of this job take place in an office setting. This position is frequently required to operate a computer and file and retrieve written documents. The physical demands include, but are not limited to, standing, sitting, walking, lifting, carrying, reaching, handling, kneeling, crouching and bending. There will be extended periods of sitting required when performing administrative tasks and while attending meetings. Must be able to lift up to 50 pounds. In the Preschool or Lower School, all staff must be able to assist young children on occasion in toileting, hand washing, nose-blowing, etc. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.
DIRECT REPORTS:
There are no direct reports for the Preschool Administrative Assistant.