Talent Acquisition Specialist

WHO WE ARE

At Greenleaf Trust N.A., our teams are dedicated to providing the highest level of comprehensive wealth management services, trust administration and retirement plan services. We adhere to the highest standards of fiduciary excellence while providing customized solutions and highly personal service to our clients.

SUMMARY

The Talent Acquisition Specialist plays a critical role in identifying, attracting, and hiring top talent to support the organization’s strategic goals. This position partners closely with hiring managers and HR leadership to develop effective sourcing strategies, enhance employer branding, and ensure a seamless candidate experience throughout the recruitment lifecycle.

YOUR ROLE IN SERVING OUR CLIENTS AND ASSISTING DIVISIONS INCLUDES:

• Collaborate with department leaders to understand hiring needs and develop job descriptions.
• Source candidates through various channels including job boards, social media, networking events, and employee referrals. 
• Screen resumes, conduct initial interviews, and coordinate interview schedules with hiring teams. 
• Manage recruitment in ADP Workforce Now to ensure accurate and timely communication. 
• Develop and maintain a pipeline of qualified candidates for current and future openings. 
• Support diversity, equity, and inclusion (DEI) initiatives in recruitment strategies. 
• Represent the company at career fairs, university events, and industry conferences. 
• Provide a positive candidate experience by maintaining clear communication and timely feedback. 
• Assist in onboarding processes and collaborate with HR team members to ensure smooth transitions. 
• Track and report recruitment metrics to evaluate effectiveness and identify areas for improvement.
• Make recommendations to hire, or not to hire, and negotiate and present employment offers for both exempt and non-exempt positions.
• Work with HR Leadership and the CFO to formulate strategic approaches to attract the best-fitting prospective employees at compensation levels that fit within current budget parameters.
• Work with leaders and Assistant Director of HR to ensure job descriptions and position requirements are aligned with business objectives. 
• Act as liaison with 3rd Party Recruiters for approved positions.
• Ensure compliance with all federal/state laws and regulations. 

All other duties as assigned. 

DEI COMMITMENT

Greenleaf Trust is committed to exploring diversity, equity, and inclusion, both within the organization itself, and the communities in which we serve. We continue to seek opportunities to give back and serve, work to ensure our actions are better and more inclusive and to provide opportunities for our team members to uphold the same expectations.

SECURITY RESPONSIBILITIES

Employees are required to comply with all information and physical security policies and procedures. Recurring training in information and physical security policies will be provided throughout your period of employment.  Participation in the training is required. Refer to the Personnel Information Security Guide and the Information Security Policy Manual for further guidance on information security responsibilities and expectations.

MINIMUM EDUCATION / EXPERIENCE REQUIRED

• Bachelor’s degree in Human Resources, Business Administration or a related field and a minimum of two years’ experience executing a full cycle recruiting process, or equivalent combination of education and experience. 
• HR or Recruiting certification, or desire or progress toward completion.

TALENTS, KNOWLEDGE, SKILLS, AND ABILITIES

• High energy, proactive self-starter, with results orientation and an exceptionally strong work ethic
• Forward thinker who sets priorities and goals
• An agile thinker with high tolerance for change and ambiguity
• Presence and communication skills which resonates with experienced, highly capable leaders and team members across all levels
• Highly organized with the ability to multi-task and meet tight deadlines
• Ability to grasp details quickly 
• Enjoys working both independently and as part of a team
• Excellent communication and interpersonal skills with a customer service focus
• Strong decision-making skills
• Ability to work under pressure and handle a wide variety of activities and confidential matters with discretion
• Patient, honest, ethical and positive
• Excellent negotiation skills
• Experience in building effective relationships through networking

SYSTEM APPLICATIONS USED

• ADP Workforce Now
• Office 365
• Keeper Password Manager

CONTACTS

• All Greenleaf Trust Team Members
• Greenleaf Trust leaders and key stakeholders
• Third Party Vendors and Recruiters 
• Applicants and Candidates
• Students/Interns/Scholars
• Community Leaders
• University Partners

 PHYSICAL REQUIREMENTS

• Ability to regularly talk and hear.
• Long periods of sitting and standing.
• Dexterity of hands and fingers to operate a computer and office equipment.
• Bending at the waist, reaching overhead, above the shoulders and horizontally to retrieve files and supplies.
• Ability to verbally answer the phone and visually utilize a computer screen.
• Local and overnight travel may be required to meet team members’ needs.
• Valid Driver’s License and ability to drive.
• Position may require more than 40 hours a week during peak business responsibilities.
• Ability to lift event equipment and supplies.

WORK ENVIRONMENT

• Normal office environment, subject to regular interruptions, that is well lit, properly ventilated and handicap accessible.
• Position will require some travel, including the potential for overnight travel.

OTHER

• Regular and predictable attendance in the Kalamazoo, Michigan office is required.
• Our normal operating hours are Monday through Friday from 8:15 a.m. to 5:00 p.m.