Music/Performing Arts Secretary

JOB GOAL: The Music Secretary works with our Performing Arts program. 

This position is a 225 day position with some week nights and weekends for concerts, theater productions and contests. 
The Music Department secretary works in conjunction with our Band, Choir and Orchestra Directors along with our Drama Director. 
This person will manage scheduling of events and needs related to those events, along with travel for groups to contests throughout the year. 
The position works with our Band Booster program to schedule meetings and assist with needs during the school day. 
This position also manages budgets for the programs, collecting and depositing money for various needs. QuickBooks is used to track funds. 
 

ESSENTIAL FUNCTIONS:

• Demonstrates skill and proficiency in carrying out assignments
• Possesses skills and knowledge to perform the job competently
• Skill at planning, organizing and prioritizing workload (For self and direct reports, If applicable)
• Holds self accountable for assigned responsibilities; sees tasks through to completion in a timely manner
• Proficiency at improving work methods and procedures as a means toward greater efficiency
• Communicates effectively with supervisor, peers, and stakeholders
• Demonstrates ability to work independently
• Demonstrates ability to work cooperatively with supervision or as part of a team
• Demonstrates reliability (attendance, punctuality, meeting deadlines)
• Adeptness at analyzing facts, problem solving, decision making, and demonstrating good judgement
• Displays fairness towards all colleagues
• Oversee Office Cadets.
• Maintain confidentiality regarding student, parent, family and staff information.
• The employee shall remain free of any alcohol or nonprescribed controlled substance abuse in the workplace throughout his/her employment in the Corporation.
• Complete other duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES

• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed.
• Ability to understand, apply and use personal computers and software applications (e.g., Google suite).
• Ability to work with a diverse group of individuals.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Ability to establish and maintain cooperative working relationships with students, staff and others contacted in the course of work.
• Ability to report work orally or in writing to supervisor as required.
• Effective writing and verbal communication skills.

QUALIFICATIONS:

• High School diploma or equivalent
• One year of general clerical experience, preferred.
• Motor Vehicle Operator's License or ability to provide own transportation.

PHYSICAL REQUIREMENTS:

• Ability to stand for extended periods of time.
• Ability to lift 25 lbs.
• Ability to carry 25 lbs.
• Ability to work at a desk, conference table or in meetings of various configurations.
• Ability to see for the purpose of reading laws and codes, rules and policies and other printed material.
• Ability to hear and understand speech at normal levels.
• Ability to communicate so others will be able to clearly understand a normal conversation.
• Ability to operate office equipment.
• Ability to reach in all directions. 

REASONABLE ACCOMMODATION: 

The District will comply with all legal requirements relating to reasonable accommodation for employees and job applicants.

TERMS OF EMPLOYMENT:

225 days per school year

EVALUATION:

Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluations of Classified Personnel.

DISCLAIMER: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to perform this job.

The Greenfield-Central Community School Board of Trustees does not discriminate on the basis of the Protected Classes of race, color, national origin, sex (including transgender status, sexual orientation and gender identity), disability, age, religion, military status, ancestry, or genetic information which are classes protected by Federal and/or State law.