What are the responsibilities and job description for the Part-Time Administrative Assistant/Personal Assistant position at Green Love Kitchen?
Green Love Kitchen
6986 Main Street, Lithonia, GA 30058
www.greenlovekitchen.com
We are seeking a dynamic and organized individual to join our team as a Part-Time Administrative Assistant/Personal Assistant to support our CEO, who oversees multiple companies within the food and real estate industries. This role requires exceptional organizational skills, attention to detail, and the ability to handle a wide range of administrative tasks efficiently.
Responsibilities:
1. Calendar Management: Coordinate and manage the CEO's schedule, including scheduling meetings, appointments, and travel arrangements across multiple time zones.
2. Communication: Serve as the primary point of contact for internal and external communications on behalf of the CEO, including answering phone calls, responding to emails, and drafting correspondence.
3. Document Management: Organize and maintain digital and physical files, ensuring easy access to important documents and information.
4. Meeting Support: Prepare agendas, take meeting minutes, and follow up on action items from meetings attended by the CEO.
5. Research: Conduct research on various topics as assigned by the CEO, including market trends, competitor analysis, and potential business opportunities.
6. Expense Management: Assist with expense tracking, reimbursements, and invoicing for both personal and business expenses.
7. Project Coordination: Support the CEO in coordinating projects and initiatives across different companies, ensuring deadlines are met and objectives are achieved.
8. Administrative Support: Provide general administrative support, including ordering office supplies, coordinating deliveries, and managing office logistics.
9. Confidentiality: Handle sensitive and confidential information with discretion and professionalism at all times.
Qualifications:
- Previous experience in an administrative or personal assistant role, preferably supporting senior executives or entrepreneurs.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Attention to detail and high level of accuracy in all work.
- Ability to work independently and proactively anticipate the needs of the CEO.
- Flexibility to adapt to changing priorities and work in a fast-paced environment.
- Discretion and professionalism when handling confidential information.
Preferred Qualifications:
- Experience working in the food or real estate industries.
- Knowledge of project management tools and software.
- Bachelor's degree in business administration, management, or a related field.
Benefits:
- Flexible work hours and the opportunity to work remotely.
- Competitive hourly rate.
- Exposure to the operations of multiple companies within the food and real estate industries.
- Professional development opportunities and growth potential within the organization.