Sales Support Specialist/Admin Assistant

Job Summary

Responsible for providing support to the President of Greco Los Angeles as well as the Price Strategy team and the VPNA community. Helps to facilitate analysis and renewal of all expiring programs each month, tracking and proactively managing potential issues. Maintains several sources of information regarding contact detail and program status.

Responsibilities

Executive & Administrative Support

• Provide daily administrative support to the President and executive leadership team.
• Coordinate calendars, meetings, conference rooms, travel arrangements, lodging, and onboarding logistics for new hires.
• Support General Sales Meetings, executive meetings, training sessions, leadership events, and vendor presentations.
• Organize manufacturer and vendor meetings, work-withs, and Lunch & Learn sessions.
• Order and track business cards, office supplies, and operational materials.
• Manage incoming mail, scanning, filing, and administrative correspondence.
  
  

Sales Support & Reporting

• Support Street and Contract Sales teams with reporting, rebates, contracts, and sales-related documentation.
• Prepare weekly, quarterly, and ad hoc sales and usage reports for leadership and sales representatives.
• Assist with sales analytics including margins, compensation reporting, percentages of sales, QDP reporting, and related performance metrics.
• Maintain General Sales Meeting/Blitz calendars, agendas, rankings, promotional coordination, and vendor scheduling.
• Partner with District Sales Managers on vendor ride-alongs and sales initiatives.
  
  

Financial & Vendor Coordination

• Process expense reports, credit card reconciliations, invoice submissions, and GL-coded documentation.
• Review invoices for accuracy and assist with approval tracking and payment follow-up.
• Support vendor setup through Accounts Payable and maintain vendor compliance documentation.
• Coordinate Certificates of Insurance (COIs), business licenses, tax certificates, and related compliance records.
• Create and manage invoices for vendors, rentals, and operational services.
  
  

Office & Operations Support

• Coordinate shipping and receiving, including FedEx labels, packaging, pickups, and deliveries.
• Maintain office inventory including kitchen supplies, beverages, printer toner, and operational materials.
• Request maintenance and printer service support as needed.
• Assist with facilities-related projects, store transfers, and purchasing support.
• Track deliveries and monitor office and warehouse supply orders.
  
  

Qualifications

Education

• Bachelor’s degree preferred; relevant experience in lieu of a degree will be considered.
  
  

Experience

• 2 years, distribution or food service experience a plus.
• Experience with contracts and pricing a plus.
  
  

Professional Skills

• Solid written communication skills
• Ability to manage multiple priorities and deadlines
• General knowledge of distribution products, strategies, terms, and abbreviations
• General knowledge of project management principles and strategies
• Knowledge of Sysco internal tools (AS24/400 (SUS), RME, PCI Pricing
• Beginner proficiency with Microsoft Excel