Admissions and Enrollment Administrative Assistant

The purpose of this position is to perform a wide variety of complex administrative duties in the Admissions and Guidance Department. 

ESSENTIAL FUNCTIONS: 

The essential functions or duties listed below are intended only as illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar, related or a logical assignment to the position.

Under the direction of the Director of Admissions & Counseling, oversees the admissions, recruiting and enrollment process.  This includes fostering and maintaining positive relationships with middle school counselors and staff, as well as prospective students and parents.  Responsible for scheduling and coordinating all admissions-related events, including the Middle School Counselor Breakfast, counselor visits to middle schools, Freshman Accepted Students’ Day and incoming student orientation.  Works in conjunction with other school personnel in planning and executing Fall Open House for prospective students and families.  

Acts as the primary coordinator of office processes and operations with regard to Admissions, maintaining sensitivity to confidential data and the ability to prioritize and manage multiple responsibilities.  Supports and assumes responsibility for the Admissions Department’s clerical needs about all aspects of the application and enrollment process.  This includes preparing admissions and enrollment materials and updating relevant forms, verifying residency requirements, processing applications, overseeing the application process, and preparing communications and correspondence regarding admissions decisions.  This may also include working in conjunction with the District’s Data Specialist in developing electronic data management systems for all aspects of admissions & enrollment.  

Assists staff, students, and parents with inquiries regarding the Admissions Policy and application process. Prepares and submits Community Report to the Superintendent-Director as required.  Prepares other reports in Go2CTE and PowerSchool, Excel, and other spreadsheets for the efficient management of student application data and collaboration with middle school personnel.  Submits updates of all relevant information on the Admissions page of the school website and collaborates with the Visual Design & Production Coordinator around disseminating admissions information via social media.  

Coordinates phone, verbal, and written communication that pertains to the office/supervisor.  Maintains a filing system that effectively organizes admissions data and materials.  Maintains general levels of support for other secretaries/clerical personnel in assigned areas when there are short-term absences, or persons are away from their desks, as well as during periods of high demand and /or other emergent requests for cooperative support.

Provides support to other Guidance Department personnel as needed.  Provide assistance to students, school personnel, community members, and visitors to the Guidance Department.  

Any other duties as required.

EDUCATION AND EXPERIENCE: 

Minimum of Associate’s Degree in Business or related field, Bachelor’s Degree preferred.   

• At least 3 year(s) of relevant experience preferred.
• Prior Experience in an educational setting preferred
• Bi-lingual language skills are strongly preferred. 

ABILITY, KNOWLEDGE AND SKILLS: 

• Must be extremely organized, detail-oriented, and maintain confidentiality.
• Must have excellent interpersonal and communication skills.
• Must be able to respond to the needs of students and parents professionally and courteously.
• Ability to adjust to the changing needs of the department, with the flexibility to meet those work needs and demands in an environment that can at times consist of fast-paced and high-pressure situations

• Must be a self-starter and have the ability to work with minimal supervision and direction.
• Must be able to work cooperatively with others to achieve common goals.
• Advanced technical skills required, including proficiency in Google Suite, Microsoft Word, Excel, Access and PowerPoint software; demonstrated ability to create and maintain spreadsheets and databases.  
• Citizenship, residency or work visa required

WORK ENVIRONMENT: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• While performing the duties of this job, the employee is frequently required to stand and talk or hear. The employee frequently is required to walk. The employee must occasionally lift and/or move up to 10 pounds; for example, school supplies and books. 
• Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff. 
• The noise level in the work environment is moderate to loud. 

All educational and non-academic programs, activities and employment opportunities at  Greater Lawrence Technical School are offered without regard to race, color, sex,  religion, national origin, ethnicity, sexual orientation, gender identity, homelessness, age  and/or disability, and any other class or characteristic protected by law. 

Salary : $62,408 - $87,927