Administrative Assistant

Greater Lansing Food Bank (GLFB) is seeking an individual to fill the part-time position of administrative assistant as a member of our administration team. This position serves as a frontline representative of the organization, as well as a key liaison among staff members and between the CEO and important external partners.

As a member of the administrative team, the administrative assistant is responsible for administrative and organization management of all office operations. They will also provide administrative support for the day-to-day activities of the CEO, as well as support for the administrative, event and program needs of the leadership team. Additionally, the office & executive assistant serves as GLFB’s receptionist, providing a friendly welcome to all guests of the organization.

This is a part-time, non-exempt position located in Bath, MI. Work hours are 10:00am-4:00pm Monday through Friday.

Position Details

Date: July 2026

Title: Administrative Assistant

Classification: Non-Exempt

Reports to: Chief Administrative Office

Location: Bath, MI

ESSENTIAL FUNCTIONS

Office Administration

· Supervise and coordinate all office operations and maintenance by managing day-to-day activities of in-house administrative, communication and office support systems including phones, office supply and material orders.

Streamline all processes for efficiencies where possible.

· Serve as a liaison to outside administrative vendors and consultants (office supplies, printer/copier, etc.)

· Check building mail daily and serve as back up for post office pick up as needed

· Manage the inventory of office conference room/breakroom supplies, ordering additional supplies as needed and ensuring that costs are appropriately managed

· Manage maintenance and operation of postage meter and assist all staff in its usage

· Assist with monitoring and maintaining building cleanliness including ordering appropriate supplies, drafting organizational procedures and making recommendations to engage with external vendors as necessary

· Support recycling efforts

Receptionist

· Greet walk-In neighbors, donors, volunteers, etc. to the organization and field all inquires

· Answer and operate a multi-line phone system to address needs and/or forward calls as needed to appropriate staff

· Assist making donations or deliveries, needing food assistance, etc.

· Maintain a clean and organized reception area

Executive Support

· Organize and coordinate the CEO’s daily calendar-scheduling GLFB appointments, coordinating logistics for speaking engagements and handling special event invitations on behalf of the CEO

· Write individualized correspondence and other documents as requested by the CEO

· Support the CEO as needed in preparing for speaking engagements or other internal or external meetings

· Receive and triage incoming written communications to appropriate staff and facilitate response or action to be carried through by CEO as needed

Program Assistance

· Assist the garden project’s administrative needs to include volunteer coordination/shifts/data tracking, periodic survey creation/distribution/tracking, data entry and program financial reporting

· Work with specialists in the programs departments to coordinate resource assistance as needed

QUALIFICATIONS

· 2 years of solid administrative experience in an office setting or equivalent education and experience; experience in accounts receivable/payable (preferred)

· Prior experience with non-profit organizations (preferred)

· Well-organized and self-directed, with the ability to manage time in an efficient manner, multi-task to meet deadlines and accomplish work in order or priority with attention to detail and accuracy

· Demonstrated flexibility and ability to manage complex tasks while prioritizing competing demands to meet deadlines

· Outstanding customer service and organization skills with excellent attention to detail

· Appropriate professional image: able to maintain composure and effectiveness under pressure and in changing conditions; able to accept feedback as it relates to job performance and responsibilities

· Must possess good judgment and problem solving, with ability to identify, analyze, and resolve problems in a timely manner; ability to learn new duties; adjust to new situations within a reasonable amount of time

· Excellent interpersonal, oral, and written communication skills

· Proficient user of Microsoft Office Suite (Outlook, Word, Publisher, PowerPoint, Excel); able to maneuver on the Internet to conduct search or obtain information

· Experience using office equipment, including telephones, copiers, fax machine, scanners, printers, etc.

· Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence,

Compensation and Benefits: This position pays $20.00/hourly and offers part-time sick and vacation leave after 30 days of employment as well as paid holidays upon hire. Medical benefits are available after one year of employment.

To apply

Please send cover letter, resume and salary requirements to Holly Pace-Hart, human resources specialist, at holly@glfoodbank.org . For additional information, please visit www.glfoodbank.org. Position remains open until filled. EOE. No phone calls please.

About Greater Lansing Food Bank

Founded in 1981, Greater Lansing Food Bank is a highly visible non-profit organization that provides food assistance to individuals and families in need in Ingham, Eaton, Clinton, Shiawassee, Clare, Isabella and Gratiot counties. Food is distributed through an extensive network of food pantries, shelters, community kitchens and mobile distributions throughout the seven-county service area.

GLFB is committed to fostering, cultivating and preserving a culture of equity, diversity and inclusion. We embrace and encourage our employees’ differences in age, color, disability, ethnicity, family status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status and other characteristics that make our employees unique.

Pay: $20.00 per hour

Work Location: In person

Salary : $20