Human Resources Coordinator- Bilingual Spanish

Great Scott Tree Care provides safe, quality tree care services to commercial entities, municipalities, and homeowner associations through innovation, state of the art equipment, and certified professionals.

POSITION SUMMARY:

The Human Resources Coordinator will provide support to the Human Resources department by assisting with a variety of HR-related functions. This role is essential to maintaining company recruiting processes, benefit administration, and company culture. The HR Coordinator will handle administrative tasks such as answering phones, greeting visitors, maintaining records, and performing data entry, while also supporting HR initiatives to ensure efficient operations. The ideal candidate should thrive in a fast-paced environment, remain flexible, proactive, and efficient, and demonstrate a high level of professionalism. This position reports to the Human Resources Manager.

ESSENTIAL JOB FUNCTIONS:

• Communication: Demonstrate strong oral and written communication skills with the ability to multitask, plan, and prioritize workload.
• Relationship Management: Build and maintain cooperative, positive working relationships across the organization.
• Accuracy & Independence: Ensure accuracy in tasks while working independently in a fast-paced environment.
• Confidentiality: Safeguard the confidentiality of sensitive documents and employee information.
• Problem-Solving: Use resourcefulness and problem-solving skills while applying a solid knowledge of HR policies and procedures.
• Software Proficiency: Maintain advanced knowledge of MS Office, TrimIT, DIR, and LCP Tracker.
• Customer Service: Provide excellent customer service and communicate professionally with clients, office staff, and field employees via phone and email.
• Visitor Management: Greet and direct visitors entering the establishment in a courteous and efficient manner.

KEY RESPONSIBILITIES:

• Office Supplies Management: Order and manage office supplies for all three office locations: South County, North County, and Elite.
• Phone & Call Routing: Answer phone calls and direct them to the appropriate person or department.
• Event Coordination: Assist in organizing and coordinating company events throughout the year.
• Office Organization: Maintain and organize the office environment, ensuring cleanliness and efficiency.
• Payroll Support: Assist with payroll-related tasks, including auditing and updating records, while staying knowledgeable of state and federal laws.
• Certified Payroll Reporting: Generate Certified Payroll reports using Paychex and upload them to LCP Tracker and DIR as required.
• Compliance: Ensure compliance with federal, state, and local employment laws and regulations.
• Policy Implementation: Assist in implementing and supporting company policies and procedures alongside the HR team.
• HR Record Maintenance: Maintain and update employee HR records, ensuring data accuracy, and generate HR reports and analytics.
• Benefits Administration: Administer and manage employee benefits, including auditing and approving benefit plan invoices.
• Open Enrollment Support: Assist with open enrollment meetings and ensure employees’ documentation is submitted in a timely manner via the portal.
• Compliance Reporting: Assist in preparing and submitting all required compliance reports.
• Leave of Absence Management: Oversee and manage employee leave of absence requests, including FMLA, disability, and personal leaves. Ensure compliance with state and federal laws regarding leave policies. Maintain accurate records of leave requests and assist employees with the necessary documentation. Coordinate with department managers to manage the employee’s return to work process and ensure a smooth transition back to the workplace.
• Hiring & Onboarding: Coordinate the hiring and onboarding process for new employees, including conducting New Hire Orientations.
• Workers' Compensation: Oversee all Workers' Compensation claims, collaborating with the adjuster, safety team, and employees to ensure smooth resolution.
• Clerical Support: Provide clerical support to the Human Resources department as needed.
• Office Support: Support a small, diverse office, ensuring smooth day-to-day operations.
• Additional Duties: Perform any additional HR or receptionist duties as assigned.

QUALIFICATIONS/EXPERIENCE:

• At least 5 years of hands-on experience in a Human Resources department.
• Strong knowledge of HR practices, employment laws, and regulations.
• Excellent organizational skills with the ability to prioritize and meet deadlines.
• Familiarity with benefits administration and payroll systems (e.g., Paychex, Ease Central).
• Strong interpersonal skills with the ability to communicate effectively across all levels of the organization.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Experience in employee relations and conflict resolution.
• Bilingual: Fluent in both Spanish and English, with the ability to communicate effectively with a diverse workforce.

Job Type: Full-time

Pay: $26.00 - $30.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person

Salary : $26 - $30