Office Assistant

Job Summary
We are seeking a dynamic and organized Office Assistant to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional support across administrative, clerical, and customer service tasks. The ideal candidate will be energetic, detail-oriented, and possess strong organizational skills to help maintain an efficient workplace environment. Your proactive approach and excellent communication skills will contribute significantly to our team’s success and foster a positive experience for clients and colleagues alike.

Duties

• Manage front desk operations, greeting visitors and directing them appropriately with professionalism and warmth
• Handle multi-line phone systems, answer inquiries, and route calls efficiently using proper phone etiquette
• Perform data entry, filing, and document proofreading to ensure accuracy and organization of records
• Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for correspondence, scheduling, and document management
• Assist with calendar management and appointment scheduling for staff or executives
• Support bookkeeping activities using QuickBooks or similar accounting software to track expenses and invoices
• Provide customer support by addressing inquiries promptly and maintaining excellent service standards
• Maintain office supplies inventory and coordinate procurement as needed to ensure seamless operations

Requirements

• Proven experience in an office environment with clerical or administrative responsibilities
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills
• Familiarity with QuickBooks or other bookkeeping software is highly desirable
• Excellent organizational skills with the ability to prioritize tasks effectively
• Bilingual abilities are a plus to assist diverse client needs
• Previous experience as a receptionist or medical/dental receptionist is advantageous
• Demonstrated phone etiquette skills with experience managing multi-line phone systems
• Personal assistant or office management experience preferred but not required
• Ability to handle confidential information discreetly and professionally
• Strong typing skills along with attention to detail for proofreading documents
• Time management skills to juggle multiple responsibilities efficiently

Join us in creating a vibrant work environment where your organizational talents shine! We value proactive team players who thrive on delivering exceptional support while maintainilively, positive attitude. This paid position offers an exciting opportunity to develop you

Job Type: Part-time

Pay: $10.00 - $16.00 per hour

Benefits:

• Flexible schedule

Work Location: In person

Salary : $10 - $16