What are the responsibilities and job description for the Early College Program Assistant position at Great Bay Community College?
Scope of Work: Performs advanced-level administrative, technical, and program coordination support for the Early College Programs at Nashua Community College (NCC). This position reports to the Dual Enrollment/Early College Coordinator.
Accountabilities
Education: High school diploma or equivalent. Each additional year of approved formal education may substitute for one year of required experience.
Experience: Five (5) years of progressively responsible clerical or administrative experience, including customer service responsibilities.
Desired Qualifications
Recommended Work Traits
Knowledge of modern office practices, procedures and equipment. Knowledge of English, spelling and arithmetic. Knowledge of office record keeping and reporting. Ability to gather, assemble, correlate and analyze facts and identify existing or potential problems. Ability to contribute to the development of sound operational procedures. Ability to exercise sound judgment in appraising situations and making routine decisions. Ability to follow specific instructions in gathering facts, data, or resources in organizing required information. Ability to present ideas clearly and effectively. Ability to establish and maintain effective working relationships. Ability to work independently and as a member of a team. Must be willing to maintain an appearance appropriate to assigned duties and responsibilities as determined by CCSNH.
Disclaimer Statement
This job classification description represents general duties and is not intended to list all specific functions of the position.
The Community College System of NH does not discriminate in the administration of its admissions and educational programs, activities, or employment practices on the basis of race, creed, color, religion, ancestry or national origin, age, sex, sexual orientation, gender identity and expression, physical or mental disability, genetic information, or law enforcement, military, veteran, or marital status.
Further information about this position may be obtained by contacting Catherine Barry, NCC Human Resources Director at NCCHR@ccsnh.edu.
All offers of employment are contingent upon the successful completion of the required background check.
Accountabilities
- Performs advanced administrative and program support, including responding to inquiries regarding Early College programs; scheduling meetings and appointments; compiling and distributing program information; assisting with event planning; tracking materials and data; and preparing reports and correspondence.
- Coordinates registration and orientation sessions for students, parents and high school teachers and staff.
- Collects, maintains, and organizes Early College course curriculum documentation for the Early College in the High School Program.
- Serves as backup to the Early College Program Coordinator, acting as the College’s primary point of contact in the coordinator’s absence.
- Coordinates high school visit appointments and prepares materials for Early College presentations and outreach events.
- Prepares Early College course lists and coordinates Memoranda of Understanding (MoU) course documentation with partner high schools.
- Manages student account creation, course registration, and document tracking within the enrollment system/platform for the Early College in the High School Program.
- Coordinates the Early College in the High School course evaluation process.
- Collects, reviews, and processes faculty partner payment documentation, securing required approvals for timely payment.
- Performs other related duties as assigned.
Education: High school diploma or equivalent. Each additional year of approved formal education may substitute for one year of required experience.
Experience: Five (5) years of progressively responsible clerical or administrative experience, including customer service responsibilities.
Desired Qualifications
- Experience with event planning
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
- Ability to maintain a high standard of professionalism and integrity in all interactions with students, faculty, staff, and external partners, fostering a positive and respectful environment.
Recommended Work Traits
Knowledge of modern office practices, procedures and equipment. Knowledge of English, spelling and arithmetic. Knowledge of office record keeping and reporting. Ability to gather, assemble, correlate and analyze facts and identify existing or potential problems. Ability to contribute to the development of sound operational procedures. Ability to exercise sound judgment in appraising situations and making routine decisions. Ability to follow specific instructions in gathering facts, data, or resources in organizing required information. Ability to present ideas clearly and effectively. Ability to establish and maintain effective working relationships. Ability to work independently and as a member of a team. Must be willing to maintain an appearance appropriate to assigned duties and responsibilities as determined by CCSNH.
Disclaimer Statement
This job classification description represents general duties and is not intended to list all specific functions of the position.
The Community College System of NH does not discriminate in the administration of its admissions and educational programs, activities, or employment practices on the basis of race, creed, color, religion, ancestry or national origin, age, sex, sexual orientation, gender identity and expression, physical or mental disability, genetic information, or law enforcement, military, veteran, or marital status.
Further information about this position may be obtained by contacting Catherine Barry, NCC Human Resources Director at NCCHR@ccsnh.edu.
All offers of employment are contingent upon the successful completion of the required background check.